Associate, Executive Assistant at Capital One in Bangalore, In

Job description

• Capital One, a Fortune 500 company and one of the nation’s top 10 banks, offers a broad spectrum of financial products and services to consumers, small businesses and commercial clients. We nurture a work environment where people with a variety of thoughts, ideas and backgrounds, guided by our shared Values, come together to make Capital One a great company – and a great place to work.
• Capital One India is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.

Responsibilities

• Provide administrative support to executives - organizing time/schedule, preparing people/materials for meetings/presentations, travel planning as well as other work to enable supported executive to focus on more strategic work.
• Management of administrative items such as calendar management, travel planning, expense processing
• Meeting and Event Planning
• Administrative tasks - completing TE's, coordinating travel arrangements, assisting with creating PowerPoint presentations
• Organize and maintain files, phone calls/messages

Requirements

• Bachelors Degree
• At least 2 years of experience in Managing the scheduling and organization of multiple managers, making travel arrangements, processing business expenses and working with partner groups such as Finance, Accounting and HR
• At least 2 years of experience in coordinating with vendors for event planning (responsibilities would include: custom ordering, working within a budget, menu planning, communication of agenda/details, etc.)
• At least 2 years of experience in word processing/document creation
• At least 2 years of experience in travel and expense reconciliation
• At least 2 years of experience in serving as a liaison between an executive and the team(s)
• Masters Degree in Communications
• 5+ years of experience in managing the scheduling and organization of multiple managers, making travel arrangements, processing business expenses and working with partner groups such as Finance, Accounting and HR
• 5+ years of experience in coordinating with vendors for event planning (responsibilities would include: custom ordering, working within a budget, menu planning, communication of agenda/details, etc.)
• 5+ years of experience in word processing/document creation
• 5+ years of experience in travel and expense reconciliation
• 5+ years of experience in experience in serving as a liaison between an executive and team(s)

Skills

Required

• Calendar management
• Travel planning
• Expense processing
• Meeting and event planning
• Word processing/document creation
• Travel and expense reconciliation
• Liaison between executive and team
• Vendor coordination
• Budget management
• PowerPoint presentation creation

Preferred

• Masters Degree in Communications