Purchasing & Delivery Coordinator at Service Legends in Des Moines, IA, USA

Job description

• We're searching for a Purchasing & Delivery Coordinator to join our team. Reporting to the Purchasing & Delivery Manager, this role supports the day-to-day administrative, inventory, warehouse, and field support functions of our operations. This isn't a role where every day looks the same. You'll keep information accurate, orders moving, inventory organized, and field teams supported through a dynamic mix of office-based coordination, warehouse upkeep, and local deliveries. Success in this position requires strong organization, sharp attention to detail, adaptability, and a hands-on approach.

Responsibilities

• Purchasing & Inventory Coordination
• Maintain accurate inventory records and process restock requests within company systems
• Support purchasing and replenishment of shop stock, materials, supplies, and field-requested items
• Receive, verify, and properly store incoming shipments, ensuring materials are accounted for
• Research pricing, availability, warranty information, and product details as needed
• Communicate with vendors and field team members regarding orders, material needs, and availability
• Administrative & Department Support
• Complete routine data entry and administrative tasks within accounting, inventory, and service software
• Assist with administrative processes such as equipment and warranty registration, rebates, and system tracking
• Prepare shipping requests, labels, and documentation for filter and material shipments
• Provide regular phone and internal support to field teams requesting parts, materials, pricing, or availability
• Perform other duties and special projects as assigned by the Purchasing & Delivery Manager
• Warehouse & Delivery Operations
• Maintain a clean, safe, organized, and efficient warehouse and shop
• Pull, stage, and load materials and equipment for installation and service teams
• Assist with general building, property, and warehouse upkeep
• Safely operate a forklift as needed
• Complete local pickups, deliveries, and errands as needed to support field teams and daily operations

Requirements

• High school diploma or equivalent
• 2+ years experience in inventory, purchasing, warehouse, logistics, or a related role preferred
• Strong organizational skills and attention to detail with the ability to manage changing priorities
• Strong communication skills and confidence handling frequent phone, email, text, and in-person requests
• Comfortable using Microsoft Office and learning company-specific software
• Experience with ServiceTitan or QuickBooks is a plus
• Self-motivated, dependable, and comfortable working independently while supporting a team
• Ability to safely operate a forklift or willingness to be trained
• Valid driver's license and clean driving record
• Comfortable driving cars, pickup trucks, and cargo vans
• Ability to lift up to 50 pounds as needed
• Ability to perform a mix of sitting, standing, walking, warehouse work, and driving throughout the day

Skills

Required

• Strong organizational skills
• Attention to detail
• Adaptability
• Hands-on approach
• Strong communication skills
• Self-motivated
• Dependable
• Comfortable working independently
• Microsoft Office
• ServiceTitan (preferred)
• QuickBooks (preferred)
• Forklift operation

Benefits

• As well as very competitive income, we offer you a comprehensive package of benefits that adds real value. When you are with us, you'll be rewarded in many ways, and not just through your income. Our attractive package of benefits is designed to offer you reassurance, security, and lots of flexibility. Service Legends provided benefits for full-time team members include the following:
• Insurance: We have industry leading Medical, Vision, & Dental Insurance that you won't find at any other Home Service Company. We provide Life Insurance that is 100% paid by Service Legends with the ability to add on. We offer Short- & Long-Term Disability that is 100% paid by us!
• Time Off: We offer a generous time off package that includes up to 5 weeks of PTO, and we recognize 8 paid holidays.
• Wellness: Our employees are our #1 asset, and we want to make sure YOU are taken care of mentally, physically, and financially. We offer Employee Assistance Programs to all employees to help better themselves in their everyday life.
• Why We Are Better: We want you to grow personally and professionally, so we offer a 401k option with a 4% match, along with educational resources to grow you professionally. We love to promote from within, so there is unlimited growth potential within the company. We offer employee discounts on services we offer to use on your own home. Service Legends recognizes those that go above and beyond by offering bonuses, spiffs, and rewards.
• Income: $20 – $23 per hour based on experience
• Days: Monday - Friday
• Hours: 8:00 a.m. - 5:00 p.m.