Accounts Payable & Administrative Clerk at Roberts Truck Center - Albuquerque in Albuquerque, NM

Job description

• Roberts Truck Center of Texas, a locally owned heavy-duty truck dealership that has been in business for more than 45 years, is seeking a dependable and detail-oriented individual to join our Amarillo team as a full-time Accounts Payable & Administrative Clerk.
• This position combines Accounts Payable responsibilities with front-office and administrative support. The ideal candidate will be highly organized, comfortable working in a fast-paced environment, able to manage multiple priorities, and provide professional service to customers, vendors, and employees.

Responsibilities

• Accounts Payable
• Properly classifies invoices to correct GL account for multiple Vendors.
• Research and validate all incoming invoices before data entry and payment processes.
• Reconcile vendor statements and request any missing invoices from vendors.
• Insures that proper authorization for invoice payment is received and documented.
• Performs data entry for coded invoices into Accounts Payable accounting system
• Performs check writing/disbursement responsibilities.
• Files all necessary documentation for Accounts Payable invoices paid.
• Receives, researches, and resolves vendor phone calls.
• Ensure ongoing compliance with all company, department and safety policies and procedures, regulations.
• Perform other duties as assigned by management.
• Reception & Administrative Support
• Answer a high volume of incoming calls using a multi-line phone system and route calls to the appropriate department or employee.
• Greet and assist customers, vendors, and visitors in a professional manner.
• Sort, collate, scan, upload, and enter invoices, purchase orders, and other company documents.
• Maintain current vendor insurance documentation and upload records into the company database.
• Prepare daily cash reports and accurately process cash and credit card payments.
• Maintain and file Parts and Service invoice documentation and verify payments have been properly entered prior to filing.
• Assist with credit applications by collecting references, obtaining required information, and ensuring necessary signatures are received.
• Assist with Accounts Receivable and collection efforts as needed.
• Coordinate and organize office supply orders.
• Maintain organized and accurate records and documentation.
• Provide general administrative support to the accounting department and other departments as needed.
• Ensure ongoing compliance with company policies, procedures, and applicable regulations.
• Perform other duties as assigned by management.

Requirements

• High school diploma or equivalent required; some college coursework in Accounting, Business, Finance, or a related field is preferred.
• Minimum of 2 years of Accounts Payable experience preferred.
• Dealership accounting experience is preferred but not required.
• CDK accounting software experience is preferred.
• Proficiency in Microsoft Excel and Word.
• Basic understanding of accounting principles, General Ledger coding, Accounts Payable, and Accounts Receivable processes.
• Ability to accurately handle cash, credit card payments, invoices, and other financial documentation.
• Strong attention to detail and organizational skills.
• Ability to manage multiple responsibilities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Professional phone etiquette and customer service skills.
• Ability to work effectively with vendors, customers, managers, and employees across multiple locations.
• Ability to take direction and work both independently and as part of a team.
• Proficiency with 10-key/data entry preferred.
• Must be able to successfully complete the company's pre-employment screening requirements.
• Accounts Payable: 2 years required
• Administrative/Reception Experience: Preferred

Skills

Required

• Proficiency in Microsoft Excel and Word.

Preferred

• CDK accounting software experience
• Proficiency with 10-key/data entry

Benefits

• Medical, Dental, and Vision Insurance
• Vacation and Sick Time
• 401(k) Retirement Plan