Operations Coordinator – Lease and Facilities at Ohio State University Physicians in US-OH-Columbus

Job description

• Are you someone who thrives at the intersection of details, spaces, and people? We’re looking for an Operations Coordinator for Lease and Facilities to play a key role in managing leases, coordinating facility needs, and supporting exciting build and refresh projects. This position is perfect for someone who enjoys keeping operations running smoothly while collaborating with multiple stakeholders to shape functional, welcoming spaces.

Responsibilities

• Purpose: The Operation Coordinator for Lease and Facilities will manage lease information, coordinate space and facilities, and assist with build projects.
• Follow up on requests from stakeholders for lease information.
• Field questions from departments regarding lease details.
• Enter supplier invoice requests for leased buildings.
• Initiate utilities and services at new buildings/leases.
• Set up landlords as vendors in Workday.
• Route leases for signatures.
• Manage keys to new locations and provide access to locations.
• Perform basic amortization work.
• Verify property insurance.
• Support planning and refresh space efforts, including calculating and retaining actual costs to budgets.
• Verify space utilization information, teach about space related equations, and create reports.
• Update clinic schedules in Excel or space repository tool.
• Verify asset lists.
• Assist in managing vendors for refresh projects and obtaining estimates.
• Update location database based on submissions/corrections
• Work with facilities on various project requests and confirm completions.
• Assist in managing details and requests for OSUP-owned buildings (Stoneridge, Grove City, Gahanna).
• Submit purchase orders for projects.
• Submit e-tickets for projects.
• Coordinate badges for contractors with HR.
• Route invoices for payments.
• Support/document space leader meetings with architects and construction teams.
• Schedule meetings and site visits/walk-throughs.
• Work with OSU and vendors on signage and artwork.
• Other duties or special projects as assigned.

Requirements

• High School Diploma and minimum of 2 years’ experience in a similar role.
• Experience utilizing mathematical equations, various technology tools and excel.
• Associates degree
• Knowledge of lease equations and terms

Skills

Required

• Various technology tools
• Excel

Preferred

• Knowledge of lease equations and terms

Benefits

• We know that having options and robust benefit plans are important to you. OSUP prioritizes the wellbeing of our team and that’s why we offer our employees a flexible, competitive benefit package. In addition to medical, dental, vision, health reimbursement accounts, flexible spending accounts, and retirement, we also offer an employee assistance program, paid time off, holidays, and a wellness program designed to support our employees so they can live their best lives. As an OSUP employee, you will be eligible for these various benefits depending on your employment status.
• USD $22.61 - USD $33.92 /Hr.