Executive Assistant at JAGGAER in IN-Hyderabad

Job description

• Overview
• Jaggaer is looking for an experienced Executive Assistant to support our Chief Marketing Officer (CMO). This role combines high-level executive support, project management, and site administration for our Hyderabad marketing team, and requires a professional who is comfortable working across time zones and coordinating with global stakeholders across the US, Europe, the Middle East, and India.

Responsibilities

• Provide comprehensive executive support to the CMO, including calendar management, meeting coordination, travel arrangements, and correspondence, across US and India time zones.
• Serve as a key point of contact between the CMO and global marketing teams in the US, Europe, the Middle East, and India.
• Act as site administrator for the local Hyderabad Marketing team, supporting day-to-day office operations, coordination, and logistics.
• Own select project management responsibilities on behalf of the CMO, including tracking deliverables, timelines, and follow-ups across cross-functional initiatives.
• Prepare briefing materials, presentations, and reports for meetings, reviews, and leadership updates.
• Adopt and actively use Claude AI to support and accelerate task completion, documentation, and workflow efficiency.
• Manage confidential information with a high degree of discretion and professionalism.
• Coordinate meetings and events that span multiple regions and time zones, anticipating scheduling conflicts and proposing solutions.

Requirements

• 5+ years of experience as an Executive Assistant (industry background outside of software or marketing is welcome).
• Proven ability to support senior leadership in a fast-paced, matrixed organization.
• Strong written and verbal communication skills, with the ability to interface confidently with executives and global teams.
• Excellent organizational skills and demonstrated project management capability.
• Comfort with, and willingness to adopt, AI-based productivity tools (e.g., Claude AI) as part of daily workflow.
• High flexibility with working hours to ensure meaningful overlap with a Houston, TX-based executive and other globally distributed team members who may also work later hours.
• Experience supporting a marketing or other cross-functional business leader.
• Familiarity with coordinating across multiple international regions and cultures.
• A proactive, adaptable mindset with strong problem-solving instincts and the ability to manage ambiguity.

Skills

Required

• Calendar management
• Meeting coordination
• Travel arrangements
• Correspondence
• Project management
• Communication skills
• Organizational skills
• Discretion and professionalism
• Flexibility with working hours

Preferred

• Proactive, adaptable mindset
• Problem-solving instincts
• Ability to manage ambiguity

Benefits

• At JAGGAER, we are committed to supporting you and your family’s well-being. Your health is a priority, and we offer a range of programs to help you stay well and thrive. Our benefits include Health, Accidental Insurance, and Term Life.