AP Specialist at DLRdmv® in Dallas, TX

Job description

• DLRdmv is looking for an experienced Accounts Payable Specialist to join our Finance & Accounting team in Dallas, TX. This is a full-time, hybrid role (in-office 3 days per week) reporting to the Controller, ideal for a detail-oriented AP professional with 2-4 years of hands-on experience.

Responsibilities

• Process a high volume of vendor invoices accurately and on time, matching purchase orders and receiving documentation (2-way/3-way match)
• Code and route vendor invoices for approval in Bill.com, in accordance with company policy and GL account structure
• Prepare and process weekly check runs, ACH, and wire payments
• Reconcile vendor statements and resolve discrepancies, short-pays, and past-due balances
• Review employee expense reports submitted through Expensify for policy compliance, accurate coding, and required receipts/documentation
• Respond to vendor inquiries and maintain strong working relationships with vendors and internal stakeholders
• Set up and maintain vendor records, including W-9 collection and 1099 tracking
• Reconcile the AP sub-ledger to the general ledger and research variances
• Assist with month-end close, including AP accruals and account reconciliations
• Support internal and external audits by preparing schedules and supporting documentation
• Identify and recommend process improvements to increase efficiency and strengthen controls

Requirements

• Qualifications
• 3-5 years of full-cycle accounts payable experience
• Associate's or Bachelor's degree in Accounting, Finance, or a related field (or equivalent experience)
• Proficiency with ERP/accounting software (NetSuite)
• High attention to detail and strong organizational skills
• Ability to manage a high invoice volume and meet payment deadlines in a fast-paced environment
• Clear written and verbal communication skills for vendor and cross-department interactions
• Hands-on experience with Bill.com (invoice coding/approval workflows) and Expensify (expense report review)
• Familiarity with corporate card program reconciliation
• Prior experience in automotive, dealership, or DMV/title services industries

Skills

Required

• High attention to detail
• Strong organizational skills
• Ability to manage high invoice volume
• Meet payment deadlines
• Clear written and verbal communication

Preferred

• Expensify (expense report review)

Benefits

• Competitive salary commensurate with experience
• Medical, dental, and vision insurance
• 401(k)
• Paid time off and company holidays
• Opportunity for growth within a fast-growing organization