Administrative Assistant at Met Council in Brooklyn, NY

Job description

• The Administrative Assistant will support the logistical and administrative needs of the Food Programs warehouse in Canarsie, Brooklyn. This role is based at our Brooklyn warehouse. This role is a great opportunity for someone who likes to make systems run effectively and collaborate with others for smooth warehouse and office operations. They will act as the primary receptionist for the warehouse, responsible for welcoming visitors, fielding inquiries, and answering and directing phone calls. The role supports facilities, operations, and program logistics, including supply management, visitor scheduling, and occasional event support.

Responsibilities

• Perform office management tasks, such as scheduling vendors, repairs, and inspections, as well as ensuring team members have the supplies and information they need to accomplish their duties.
• Track and replenish office supplies, snacks, coffee station, and other inventory.
• Manage Receive incoming phone calls, forwarding them as appropriate and providing basic information when needed.
• Document processes related to administrative duties at the warehouse.
• Welcome and direct visitors, notifying the appropriate employee contact of arrivals.
• Participate in internal and external meetings as assigned.
• Receive, sort, and distribute mail, packages, and deliveries; process outgoing mail.
• Monitor common areas (breakroom, supply/mail room, etc.) and coordinate upkeep.
• Provide clerical support including filing, photocopying, scanning, and postage.
• Support the overall operations of the warehouse, food pantry, and on-site offices by following Standard Operating Procedures and suggesting new procedures as needs arise.
• Additional responsibilities as required.

Requirements

• Professional, approachable, and customer-service oriented
• Excellent organizational skills
• Ability to prioritize, multitask, and adapt in a fast-paced environment
• Ability to problem-solve and implement creative solutions as needed
• Ability to work independently as well as in a team
• Comfort using online technologies and database systems daily, or willingness to learn
• Solid verbal and written communication skills
• Dependability and follow-through on tasks and requests
• Comfort working in a warehouse office environment
• Associate’s degree or equivalent work experience (required).
• 2+ years work experience in administrative, office, or warehouse/facilities work strongly preferred.
• Excellent communication skills are necessary; must be fluent in English (both written and oral). Additional language skills a plus.
• Experience with Microsoft Office suite (E.g. Word, Excel, Outlook, Teams)

Skills

Required

• Excellent communication skills
• Fluent in English (written and oral)

Preferred

• Additional language skills

Benefits

• Benefits: Major medical, dental, and vision insurance; pre-tax commuter benefits; FSA; 403(b); plus holidays.
• Compensation: $48,000 - $52,000 per year.