Company Secretary Assistant at EFDS in Dunton, Essex, United Kingdom

Job description

• An exciting opportunity has arisen for a Company Secretarial Assistant to join our Legal Affairs Team.
• This role supports the Company Secretary in delivering a comprehensive governance and company secretarial service to Ford Credit and Ford of Britain. There will also be opportunities to provide support across the wider Legal Affairs Team.
• This is an excellent opportunity for someone looking to develop their company secretarial career within a global organisation. The role offers broad exposure across the Group, including supporting a portfolio of Boards, working with overseas entities, and engaging with senior stakeholders.

Responsibilities

• Supporting the Company Secretary in delivering a high-quality company secretarial and governance service across UK and international group entities.
• Managing statutory compliance requirements, including Companies House filings, corporate record maintenance and support for overseas entity governance.
• Preparing and administering corporate documentation, including resolutions, powers of attorney and other governance-related documents.
• Supporting Board and Committee activities, including meeting scheduling, agenda and paper preparation, minute taking and follow-up actions.
• Assisting with director appointments, inductions, training and subsidiary governance processes.
• Supporting year-end governance activities, including approvals, annual accounts processes and governance reviews.
• Contributing to governance projects and initiatives to enhance governance frameworks, policies and procedures across the Group.
• Monitoring regulatory and legislative developments and supporting the implementation of governance best practice.
• Maintaining governance systems, records and organisational structure information.
• Identifying opportunities to improve processes and embrace technology, including AI-enabled solutions, to increase efficiency.

Requirements

• Experience in a company secretarial or governance role, ideally within a regulated environment.
• Progress towards a CGI qualification (preferred).
• Excellent organisational, communication and stakeholder management skills.
• Strong attention to detail, sound judgement and problem-solving ability.
• Ability to work independently, manage competing priorities and maintain confidentiality.
• Proficiency in Microsoft Office applications.
• Experience with BoardVantage, GEMS or similar governance software would be beneficial.

Skills

Required

• Organisational skills
• Communication skills
• Stakeholder management
• Attention to detail
• Sound judgement
• Problem-solving ability
• Ability to work independently
• Manage competing priorities
• Maintain confidentiality
• Microsoft Office applications
• BoardVantage
• GEMS