Receptionist / Office Administrator at SevenStar HR in Dover, DE

Job description

• We are seeking an organized, reliable, and proactive Office Administrator to join our team in Dover, DE. This role serves as the face of our office, supporting day-to-day operations, providing administrative support, maintaining office organization, and ensuring a welcoming environment for visitors and team members.

Responsibilities

• Front Desk & Reception: Greet guests and vendors; manage incoming phone calls, emails, and physical mail distribution.
• Office Operations: Maintain office supplies inventory, coordinate equipment maintenance, and keep common areas, meeting rooms, and work stations organized.
• Administrative Support: Prepare, edit, and format correspondence, reports, presentations, and billing/invoicing documentation.
• Calendar & Scheduling: Manage executive schedules, coordinate internal/external meetings, and plan logistical details for company events.

Requirements

• Experience: 2+ years of administrative, office management, or secretarial experience.
• Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook); comfort learning new software/tools.
• Communication: Excellent verbal and written communication skills with strong attention to detail.
• Soft Skills: Outstanding organizational skills, ability to prioritize tasks independently, and a friendly, professional demeanor.
• Work Authorization: Must be legally authorized to work in the United States without current or future sponsorship.

Skills

Required

• Strong attention to detail
• Outstanding organizational skills
• Friendly, professional demeanor