Administrative Assistant at LanceSoft, Inc. in King of Prussia, PA

Job description

• Position: Administrative Assistant
• Location: King of Prussia PA 19406 (Upper Merion)
• Duration : 10/01/2026 to 12/11/2026
• Fully onsite
• Shift: 8am - 4:30pm

Responsibilities

• Provide comprehensive administrative support to the Site Leadership Team (SLT) in addition to supporting sitewide activities. The role serves as a trusted partner helping ensure efficient operations, strong stakeholder coordination, and timely execution of key business activities
• Coordinate calendars, agendas, and meeting room logistics for the Site Leadership Team (SLT) members as assigned.
• Serve as a point of contact for internal and external stakeholders, handling communications with discretion and sound judgment. Maintain confidential business information and handle sensitive matters with a high level of discretion.
• Coordinate leadership events, off-site meetings, town halls, lunches/dinners and other business activities.
• Maintain the site email distribution lists and site calendar to ensure they are up to date.
• Perform payroll administration tasks, including maintaining timekeeping records, reviewing employee hours for accuracy, coordinating approvals, and ensuring payroll data is submitted on time in compliance with company policies. Improve administrative workflows and office processes to increase efficiency and support business objectives.
• Manage inventory of office supplies for both building 40A and 40, and ensure the appropriate 5S and housekeeping is maintained in the storage closets and conference/huddle rooms.
• Prepare correspondence, presentations, reports, agendas, and meeting materials with accuracy and professionalism. Support meetings by organizing agendas, taking notes, tracking action items, and following up on deliverables.
• Manage usage of corporate credit card and meeting card in compliance with company policy. Assist with budget tracking, invoice processing, purchase requests, and other administrative processes as needed.
• Work cooperatively with the other Administrative Assistant to provide support and coverage as needed.
• Perform other assigned duties and projects as needed.

Requirements

• HS Diploma required; Associates or Bachelors degree is preferred.
• Five or more years of administrative support experience, preferably supporting senior leaders in a fast-paced business environment.
• Strong proficiency in Microsoft Office applications, especially Outlook, Word, PowerPoint, and Excel.
• Ability to utilize AI tools such as Gigi or Co-Pilot.
• Previous payroll experience is preferred including timekeeping systems such as Kronos or Workday.
• Excellent written and verbal communication skills, strong organizational ability, problem solving, and attention to detail.
• Ability to exercise sound judgment, maintain confidentiality, and build effective working relationships across all levels of the organization.
• Ability to prioritize and manage competing requests, ensuring urgent matters are addressed promptly and appropriately escalated.

Skills

Required

• Strong organizational ability
• Problem solving
• Attention to detail
• Ability to exercise sound judgment
• Maintain confidentiality

Benefits

• At LanceSoft, full-time regular employees who work a minimum of 30 hours a week or more are entitled to the following benefits -
• Four options of Medical Insurance
• Dental and Vision Insurance
• 401k Contributions
• Critical Illness Insurance
• Voluntary Permanent Life Insurance
• Accident Insurance
• Other Employee Perks