Accounts Receivable Specialist at Integr8staff, llc. in Pomona, CA

Job description

• Integr8staff seeks a motivated and skilled Accounts Receivable Specialist to join a well-established organization. The ideal candidate will have constant communication with factories and vendors in China related to accounting matters.

Responsibilities

• Process accounts and incoming payments in compliance with company financial policies and procedures.
• Verify, classify, compute, post, and record day-to-day accounts receivable transactions.
• Prepare invoices and bank deposits.
• Apply payments received via check, credit card, ACH, and wire transfer.
• Reconcile the accounts receivable ledger to confirm all payments are properly accounted for and posted.
• Investigate and resolve payment discrepancies and customer billing issues.
• Review customer disputes to confirm valid charges or issue billing adjustments.
• Enter approved adjustments to customer accounts, including credit memos and discounts.
• Run credit checks through AR Insurance.
• Accountable for reducing delinquency for assigned accounts and providing detailed updates.
• Manage relationships with third-party collections agencies and advise management on next steps.
• Send payment reminders and follow up with customers to facilitate on-time payment.
• Generate reports on accounts receivable status and aging.
• Support internal and external audits.
• Maintain confidentiality when handling sensitive financial and customer information.

Requirements

• 2–3 years of experience in accounts receivable, invoicing, and/or collections.
• Solid understanding of accounting principles, fair credit practices, and collection regulations.
• Proven ability to calculate, post, and manage financial records accurately.
• Strong analytical, problem-solving, and organizational skills, with excellent follow-through and time management.
• Comfortably working independently and as part of a fast-paced team, under pressure and against deadlines.
• Strong verbal and written communication skills with both internal and external stakeholders.
• Proficient in Microsoft Office, with advanced Excel skills.
• Experience with accounting/ERP software (e.g., Microsoft Dynamics NAV) preferred.

Skills

Required

• Accounts receivable
• Invoicing
• Collections
• Accounting principles
• Fair credit practices
• Collection regulations
• Financial record management
• Analytical skills
• Problem-solving
• Organizational skills
• Time management
• Communication skills