Senior Operations Assistant at ZS in US-IL-Chicago

Job description

• ZS’s Corporate Enterprise Functions operate the firm’s core internal functions. Our global teams comprise team-oriented, pragmatic and results-driven people who thrive in a challenging work environment. Our people come from diverse backgrounds but share a passion for quality customer service and dedication—whether our customer is a client or another ZS employee.
• Senior Operations Assistant support services to ZS professionals as they complete their work. The administrative services team provides administrative support, travel-planning operations, catering coordination and facilities management.

Responsibilities

• Front-desk responsibility : handle front desk reception responsibility (answering phones, greeting/escorting visitors, handling mail and deliveries).
• Act as lead liaison for multiple vendors (property management, various suppliers, office services).
• Coordinate building services with the landlord.
• Organize office equipment maintenance, repair, and replacement.
• Order office supplies-stationary, paper,etc ,
• Order kitchen supplies
• Oversee purchasing of supplies and equipment .
• Manage inventories of office and IT supplies/equipment.
• Office finance support (expense reconciliation, vendor invoice processing, general purchasing).
• Coordinate disaster management functions in the office.
• Management and support local office registration (one-time and ongoing).
• Providing orientation and instruction on procedures to new employees.
• Set up office meetings and events, including catering needs.
• Provide administrative support to increase manager productivity (scheduling, screening calls, interacting with venfors , and emails correspondence, legal support, finance).
• Support IT related administrative tasks.
• Prepare domestic and international travel logistics (itineraries, visas,etc ) .
• Support special projects as needed.

Requirements

• Experience supporting office operations, workplace services, administrative functions, or related areas
• Strong organizational and project coordination skills with attention to detail
• Ability to manage multiple priorities and respond effectively to changing business needs
• Experience coordinating with internal stakeholders, vendors, or service providers
• Proficiency with Microsoft Office applications and other business systems
• Strong written and verbal communication skills
• Collaborative approach and commitment to delivering excellent employee and customer service experiences

Skills

Required

• Strong organizational skills
• Attention to detail
• Ability to manage multiple priorities
• Strong written and verbal communication
• Collaborative approach
• Commitment to excellent service
• Microsoft Office applications
• Other business systems