AP Analyst at Parkland College in Calgary, Alberta

Job description

• Description
• Reporting to the Supervisor - AP Processing, this role is a key member of the Purchase-to-Pay team within Finance Shared Services, responsible for end-to-end accounts payable processing across U.S. and Canadian operations. This includes invoice validation, exception resolution, vendor support, and execution of payment runs, while ensuring accuracy, compliance, and adherence to Service Level Agreements. The role also supports month-end activities, audits, and continuous process improvements.
• This is an excellent opportunity for a motivated and detail-oriented individual seeking to grow within a dynamic, fast-paced organization.

Responsibilities

• Receive, review, validate, and process supplier invoices accurately and in a timely manner in accordance with company policies.
• Perform invoice matching against purchase orders and goods receipts, and ensure appropriate coding and approvals are obtained for non-PO invoices.
• Monitor and resolve invoice exceptions, including pricing discrepancies, missing purchase orders, approval delays, duplicate invoices, and unmatched receipts by working collaboratively with vendors and internal stakeholders.
• Respond to vendor and business inquiries related to invoice status, payment inquiries, and account discrepancies, ensuring timely and professional resolution.
• Maintain vendor master data integrity by identifying potential issues and coordinating vendor setup and maintenance requests in accordance with established controls.
• Perform duplicate invoice identification and resolution to prevent duplicate payments and ensure invoice accuracy.
• Ensure invoices are processed in compliance with company policies, internal controls, SOX requirements, and applicable tax and regulatory requirements.
• Support month-end and year-end activities by ensuring invoices are processed within established cut-off timelines and assisting with accruals, reporting, and reconciliations as required.
• Provide ad hoc support for audit requests, SOX compliance activities, reporting requirements, and continuous process improvement initiatives.
• Identify opportunities to improve invoice processing efficiency through automation, standardization, and process optimization while maintaining a high level of accuracy and customer service. Prepares and executes the daily trade run process; prepares payments via cheque, EFT transfer, ACH, online portal and or Wire Payment.
• Ensure government and municipality payments are paid accurately and timely, ie Federal Tax, GST, PST, HST, Fuel to not result in penalties being levied.
• Problem identification and resolution of EFT, ACH and Wire rejection transactions on a timely basis to ensure Supplier payments are issued promptly.
• Problem identification and resolution of Stale Dated Cheque transactions.
• Duplicate Payment identification and resolution.
• Ad Hoc Support as required for monthly reconciliation activities or reporting requirements.
• Ad Hoc support for audit, SOX, and other requirements as required.
• Administer third party requests related to Garnishee / Bank Guarantor / Assigned Payor transactions.

Requirements

• 3+ years of progressive Accounts Payable experience, including invoice processing, payment processing, vendor management, and reconciliation activities.
• Bachelor's Degree or Diploma in Accounting, Finance, Business Administration, or a related field; equivalent combination of education and experience will be considered.
• Working knowledge of the end-to-end Procure-to-Pay (P2P) process, including invoice processing, payment processing, purchase orders, approvals, and vendor master data management.
• Experience processing payments through various payment methods, including Cheque, EFT, ACH, Wire Transfers, and online banking portals.
• Experience working with large ERP systems such as JDE, PDI, Oracle, SAP, Microsoft Dynamics GP, or similar. SAP experience is considered a strong asset.
• Ability to quickly learn new systems and business processes. The successful candidate will play a key role in the organization's SAP integration and should be adaptable, eager to learn, and comfortable working in a changing environment with significant SAP-related training.
• Experience working with automated invoice workflow and approval systems
• Strong understanding of Accounts Payable controls, compliance requirements, and SOX principles.
• Experience working in a high-volume, fast-paced, customer service-oriented environment with the ability to effectively prioritize competing deadlines.
• Demonstrated ability to identify issues, analyze root causes, and resolve problems independently while escalating appropriately when required.
• Strong planning, organizational, and time management skills with exceptional attention to detail and accuracy.
• Excellent verbal and written communication skills, with the ability to build collaborative relationships with vendors, internal stakeholders, and cross-functional teams.
• Strong continuous improvement mindset with a willingness to identify process improvement and automation opportunities.
• Intermediate to advanced proficiency in Microsoft Office, particularly Microsoft Excel.
• Demonstrated ability to work both independently and collaboratively as part of a team while maintaining a high level of professionalism and accountability.

Skills

Required

• Accounts Payable
• Invoice processing
• Payment processing
• Vendor management
• Reconciliation
• Procure-to-Pay (P2P) process
• SOX principles
• Problem identification and resolution
• Attention to detail
• Communication skills
• Time management
• Continuous improvement mindset

Preferred

• SAP experience