Project Development Coordinator for Recreation Purchasing at City of New York in New York City, NY, United States

Job description

• *ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES*

Responsibilities

• - Under general direction, with latitude for independent initiative and judgment, perform difficult and responsible administrative work for the development, implementation and coordination of borough Recreation activities.
• - Coordinate, process and track all vendor/purchasing inquiries and requests.
• - Using Asset Management Parks System (AMPS) and Excel spreadsheets, create and maintain borough-wide tracking reports, including material and equipment needs, inventory, Other Than Personal Services (OTPS) purchases and budgets.
• - Working with Center Managers, administer maintenance contracts, which include air conditioning, fire safety, exterminator and fitness equipment. Coordinate preventive maintenance services with contractors for all borough recreation centers.
• - Serve as a liaison with Purchasing and Accounting divisions. Ensure purchase requisitions are accurate and manage all open Purchase Order balances. Ensure recreation staff adhere to purchasing and accounting policies and procedures.
• - Work with vendors to obtain reasonable prices for services, equipment and supplies. Coordinate merchandise delivery with vendors and recreation centers.
• - Work with Chief, Deputy Chiefs, Center Managers and Budget to identify and fund business improvement opportunities.
• - Ensure branding guidelines are followed on all Marketing materials.
• - Supervise staff performing data entry, if needed.
• - Perform other duties as assigned.

Requirements

• 1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Skills

Required

• Administrative work
• Coordination and tracking
• Excel spreadsheets
• Vendor management
• Supervision of staff