Administrative Assistant at Addus Homecare in Billings, MT

Job description

• Position Summary: This position relieves the Executives of administrative functions in order to increase the time they have available for executive level functions. Provide high level administrative skill set to a wide range of business tasks that may be of a confidential and time sensitive nature.
• Hours: Full time: Monday-Thursday 8am-5pm | Friday 8am-4pm
• Location: A-Plus HealthCare 926 Main St Suite 16 Billings, MT 59105

Responsibilities

• Assists with appointment scheduling and calendar management for Senior Level management
• Coordinates arrangements for internal/external meetings, conference calls; compile and disseminate materials for meetings, provide catering needs as required
• Works on a variety of special projects as needed with multi-tasking as necessary
• Takes initiative, uses good judgment, understands deadlines and carries multiple projects through to completion with much interruption
• Works independently under general direction while prioritizing work
• Assists in coordinating a variety of monthly and quarterly local and branch award programs
• Involvement in upkeep of the Company intranet and external website
• Greets guests, maintain reception area and main conference room appearance
• Answers overflow of switchboard calls
• Demonstrates accurate knowledge of services of the Company and provide information by answering questions and requests
• Develops and maintains effective working relationships with Management and Support Center staff
• Maintains a high degree of confidentiality at all times due to access to sensitive information
• Maintains regular, predictable, consistent attendance and is flexible to meet the needs of the department
• Follows all Medicare, Medicaid, and HIPAA regulations and requirements
• Abides by all regulations, policies, procedures and standards
• Performs other duties as assigned
• Maintains positive internal and external customer service relationships
• Maintains open lines of communication
• Plans and organizes work effectively and ensures its completion
• Meets all productivity requirements
• Demonstrates team behavior and promotes a team-oriented environment
• Actively participates in Continuous Quality Improvement
• Represents the organization professionally at all times

Requirements

• High School diploma or equivalent
• Two years of administrative and caregiver experience
• Ability to handle confidential aspects of the role
• Good command of Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong oral and written skills
• Assesses work load and re-prioritize as needed, handling multiple task under tight deadlines
• Works under pressure and deals with interruptions and other unexpected events and make necessary adjustments
• Interacts professionally with all levels of management and staff

Skills

Required

• Strong oral and written skills

Benefits

• Medical, Dental and Vision Benefits
• Continued Education
• Monthly Bonus
• PTO Plan
• Retirement Planning
• Life Insurance
• Employee discounts