Accounts Payable Specialist Senior at Volunteers of America Los Angeles in Los Angeles, CA

Job description

• Under the supervision of the Accounts Payable Manager, the Accounts Payable Specialist, Senior handles complex vendor accounts and assists the AP team resolve vendor issues to perform timely processing of invoices for payment. Communicates with program personnel and vendors to reconcile problem invoices, the AP Specialist, Senior supports the efforts of junior AP staff.

Responsibilities

• Codes invoices and matches to receiving documents and purchase orders
• Reviews documents for accuracy; maintains related files
• Prepares documents and enters data in to computer system
• Prepares and processes weekly payments, via checks, credit cards, ACH, as directed; ensures timely payment to vendors
• Effectively manages assigned vendor accounts
• Meets deadlines for available credits, timely processes and posts current invoices, avoids past due payment through diligent efforts
• Coordinates with program personnel and vendors to reconcile discrepancies on purchases and payable documents
• Assists in adjusting journal entry input; backs up Accounts Receivable functions
• Assists in the training of new accounting personnel to VOALA accounting practices and procedures, providing hands on assistance to the team:
• Handles Complex accounts,
• resolves Vendor problems,
• performs special assignments
• Other duties as required to meet department mission, as Directed by Accounts Payable Manager
• Other duties as required
• An essential function of this position requires incumbents to report to the office.
• Codes and matches invoices to receiving documents and purchase orders – Reviews documents for accuracy, data entry in accounting system; makes timely payments.
• Effectively manages assigned accounts: meets deadlines and timely processes invoices; Coordinates with program personnel and vendors to reconcile discrepancies on purchases and payable documents
• Assists in adjusting journal entry input; backs up Accounts Receivable functions
• Assists in the training of new accounting personnel to VOALA accounting practices and procedures
• Handles Complex accounts, resolves Vendor problems, performs special assignments
• Other duties as required and may be subject to change

Requirements

• Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
• Ability to perform under circumstances of possible emotional stress and conflicts dealing with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs which may include clients with homelessness, mental-illness, substance abuse, recently released from incarceration and other challenges.
• High school diploma (or GED/High School Equivalence Certificate)
• 5 years of AP Experience OR Bachelor’s Degree in Finance/Accounting or related field and 2 years of related experience
• Accounting Degree, AA or BA

Skills

Required

• Accounts payable experience
• Invoice coding and matching
• Data entry in accounting system
• Vendor account management
• Reconciliation of discrepancies

Preferred

• Accounting degree (AA or BA)