Administrative Assistant – Title / First Legal at Diaz Anselmo & Associates P.A. in Naperville, Illinois

Job description

• Are you an organized, detail-oriented professional ready to grow your career in real estate law? Diaz Anselmo & Associates is hiring an Administrative Assistant for our Title/First Legal team. In this vital role, you’ll manage mortgage documentation and title processes, collaborating with clients and internal teams to keep our workflows moving accurately and on time.

Responsibilities

• Manage Assignments: Oversee the full lifecycle of Assignments of Mortgage (AOM) from receipt to final recording.
• Handle Document Recording: File and track Lis Pendens, Title Order Instruments, and related real estate documents.
• Audit Legal Descriptions: Coordinate formal approvals and ensure error-free submissions to county and state entities.
• Track Title Timelines: Monitor production schedules, chase down aging files, and order title gap searches.
• Maintain Systems: Keep data crisp and current in Perfect Practice and client portals (ICE, Tempo, ADR).
• Support the Legal Team: Help file complaints/summons packages under tight deadlines, and assist Title Examiners and Legal Assistants with document retrieval.
• Own the Inbox: Manage shared departmental email boxes with prompt, professional responses.

Requirements

• Experience: 2–4 years as a Legal Assistant or Paralegal (foreclosure, creditor rights, or real estate litigation experience is a massive plus).
• Tech Skills: Proficiency in MS Office; experience with Perfect Practice, ICE, Tempo, or ADR is highly valued.
• Mindset: Sharp attention to detail, great multitasking skills, and a knack for hitting strict deadlines in a high-volume environment.
• Education: High school diploma required; Degree or Associate's preferred.

Skills

Required

• Proficiency in MS Office
• Sharp attention to detail
• great multitasking skills
• knack for hitting strict deadlines

Benefits

• $18-20 Per hour