Procurement Applications Analyst (IT Project Manager) at InDepth Engineering Solutions in Palo Alto, California, United States

Job description

• The Zip Administrator will own the configuration, maintenance, and continuous improvement of
• our Zip intake-to-pay procurement orchestration platform. This role partners with procurement,
• legal, sourcing, and finance stakeholders to build intake forms, approval workflows, and routing
• logic that support efficient, compliant purchasing operations, while integrating Zip with enterprise
• systems such as ERP and ticketing platforms.

Responsibilities

• ● Configure, build, and maintain complex conditional approval workflows, dynamic intake
• forms, and routing logic within the Zip platform.
• ● Partner with procurement, legal, sourcing, and business stakeholders to translate
• purchasing and intake requirements into scalable Zip workflow designs.
• ● Manage service requests, triage issues, and troubleshoot workflow or routing logic
• problems using ticketing systems such as Jira.
• ● Support and maintain integrations between Zip and enterprise systems, including ERP
• platforms, to ensure accurate, timely data flow across procurement, finance, and
• sourcing processes.
• ● Provide day-to-day production support for procurement, legal, and sourcing teams,
• resolving issues and ensuring platform uptime and data integrity.
• ● Test, validate, and release workflow and configuration changes, including regression
• testing during Zip platform updates.
• ● Monitor platform performance, user adoption, and workflow efficiency, recommending
• and implementing improvements as purchasing processes evolve.
• ● Document workflow configurations, business rules, and administrative procedures to
• support knowledge sharing and audit readiness.

Requirements

• ● 2-3+ years of hands-on experience configuring, administering, or building workflows
• within Zip or a comparable intake/procurement orchestration platform.
• ● Working knowledge of procurement, supply chain, or SaaS operations and how
• purchasing requests move from intake through approval and fulfillment.
• ● Strong analytical and organizational skills, with experience designing, testing, and
• launching automated approval and routing logic.
• ● Experience partnering with cross-functional stakeholders, including procurement, legal,
• sourcing, and finance, to gather requirements and translate them into system
• configurations.
• ● Familiarity with ticketing or service management tools such as Jira for issue tracking and
• support.Excellent written and verbal communication skills, with the ability to document processes
• clearly for technical and non-technical audiences.
• ● Experience with SAP or other ERP platforms, particularly integrating purchasing
• modules (such as SAP MM) with intake or procurement orchestration tools.
• ● Demonstrated skill in purchasing business process design, including requirements
• analysis, process mapping, and configuration of purchasing workflows.
• ● Experience supporting procure-to-pay or source-to-pay process improvements in an
• enterprise environment.

Skills

Required

• Workflow design and automation
• Analytical and organizational skills
• Jira or similar ticketing tools
• Written and verbal communication
• Process documentation

Preferred

• SAP or other ERP platforms
• SAP MM integration
• Purchasing business process design