Accounting Supervisor (34904) at KLS Martin Group in Corporate Office - Jacksonville, FL 32246

Job description

• Position Type
• Full Time
• Job Shift
• 8:00am - 5:00pm
• The Accounting Supervisor leads day-to-day accounting activities and supports the timely and accurate completion of the monthly, quarterly and annual close processes. The role supervises assigned accounting team members, reviews transactional and general ledger activity and ensures account reconciliations, journal entries and supporting schedules are completed accurately and on time.
• Working closely with the Accounting Manager, the Accounting Supervisor strengthens accounting discipline, reinforces internal controls and develops team capability. The role serves as the first level of review and escalation for routine accounting matters while elevating complex accounting, control or reporting issues to the Accounting Manager.

Responsibilities

• Accounting Operations and Financial Close
• Coordinates assigned monthly, quarterly and annual close activities to ensure deadlines are met and financial information is complete and accurate.
• Reviews journal entries, account reconciliations, supporting schedules and general ledger activity prepared by accounting team members.
• Prepares journal entries, reconciliations and financial analyses for more complex or judgmental accounts.
• Monitors the general ledger for unusual activity, incomplete transactions and potential errors and ensures items are investigated and resolved.
• Maintains close calendars, supporting documentation and reviews requirements for assigned accounting processes.
• Supports the preparation of internal financial statements and management reporting.
• Coordinates accounting activities across applicable entities, departments and systems to promote consistent and timely reporting.
• Assists with intercompany accounting, fixed assets, accruals, prepaid expenses and other assigned accounting areas.
• Team Supervision and Development
• Provides day-to-day direction, workload coordination and technical support to assigned accounting team members.
• Establishes clear expectations and monitors work quality, timeliness and adherence to accounting procedures.
• Reviews completed work and provides timely feedback, coaching and follow-up.
• Trains team members on accounting processes, systems, internal controls and documentation requirements.
• Identifies opportunities to expand team knowledge and cross-train responsibilities to strengthen departmental coverage.
• Supports performance management, employee development and hiring activities in partnership with the Accounting Manager.
• Promotes accountability, collaboration and a strong service mindset within the accounting team.
• Internal Controls and Compliance
• Ensures assigned accounting activities follow established policies, approval requirements and internal control procedures.
• Reviews supporting documentation for completeness, accuracy and appropriate authorization.
• Identifies control gaps, recurring errors and process inconsistencies and works with the Accounting Manager to implement corrective actions.
• Maintains accounting records and supporting documentation in accordance with record-retention requirements.
• Supports compliance with U.S. generally accepted accounting principles and company accounting policies.
• Assists with external audits, tax reporting and other financial reviews by preparing schedules, gathering documentation and responding to routine requests.
• Escalates significant accounting, reporting or control concerns to the Accounting Manager.
• Process Improvement and Systems Support
• Evaluates accounting workflows and recommends practical improvements that increase accuracy, efficiency and consistency.
• Works to standardize procedures, reconciliations, templates and supporting documentation across the accounting function.
• Uses technology and automation to reduce manual work, strengthen controls and improve visibility in accounting activities.
• Supports accounting system updates, testing and implementation activities.
• Documents accounting procedures and ensures process documentation remains current.
• Partners with Finance, Information Technology and other departments to resolve accounting and system-related issues.
• Cross-Functional Support
• Serves as a primary point of contact for routine accounting questions from other departments.
• Works with business partners to resolve transaction, coding, documentation and reporting issues.
• Provides accounting information and analyses that support operational and financial decision-making.
• Builds effective working relationships across the organization and communicates accounting requirements clearly.
• Supports special projects and other accounting responsibilities as assigned.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field (CPA or other similar certification preferred).
• Three or more years of progressive accounting experience, including experience with general ledger accounting and financial close processes. Proven experience in financial reporting and accounting roles, demonstrating a strong understanding of accounting principles, regulations, and best practices.
• Prior experience reviewing the work of others, coordinating team activities or providing day-to-day work direction.
• Proficiency in accounts payable, accounts receivable, fixed asset accounting and internal controls.
• Experience with multi-entity environment preferred.
• Proficiency with SAP or a comparable ERP, including experience supporting accounting processes, reporting, testing and issue resolution.
• Proficient with Microsoft Office suite of applications
• Strong knowledge of general ledger accounting, account reconciliations and financial close processes.
• Working knowledge of U.S. generally accepted accounting principles and internal controls.
• Demonstrated ability to review accounting work, identify errors and ensure issues are resolved.
• Ability to organize competing priorities, coordinate deadlines and maintain accountability across the team.
• Strong analytical, problem-solving and judgment skills.
• Ability to coach employees and communicate expectations clearly and constructively.
• Strong attention to detail without losing sight of broader deadlines and priorities.
• Proficiency with Microsoft Excel and Microsoft Office applications.
• Experience with SAP or a comparable enterprise resource planning system preferred.
• Demonstrated commitment to continuous improvement through process optimization, automation and effective use of technology.
• Ability to communicate effectively and work collaboratively across departments.
• Ability to handle confidential information with appropriate discretion.
• Typing/computer keyboard
• Utilize computer software (specified above)
• Retrieve and compile information
• Maintain records/logs
• Verify data and information
• Organize and prioritize information/tasks
• Operate office equipment
• Advanced mathematical concepts (fractions, decimals, ratios, percentages, graphs)
• Verbal communication
• Written communication
• Public speaking/group presentations
• Research, analyze and interpret information
• Investigate, evaluate, recommend action
• Leadership and supervisory, managing people
• Basic mathematical concepts (e.g. add, subtract)
• Abstract mathematical concepts (interpolation, inference, frequency, reliability, formulas, equations, statistics)

Skills

Required

• Verbal communication
• Written communication
• Public speaking/group presentations
• Investigate, evaluate, recommend action
• Retrieve and compile information
• Maintain records/logs
• Verify data and information
• Typing/computer keyboard
• Operate office equipment
• SAP or comparable ERP
• Microsoft Office suite
• Microsoft Excel