Administrative Assistant II at Saliense in Arlington, VA

Responsibilities

• Plan and support unclassified meetings (approximately 500 per year) including scheduling, logistics, materials preparation, and notetaking.
• Provide logistical support for meetings, including venue research, registration management, on-site support, attendance tracking, and coordination with government officials.
• Maintain and update membership lists, rosters, distribution lists, participation records, and associated documentation.
• Manage designated mailboxes, acknowledge email inquiries within one hour during core business hours, and maintain inquiry logs and documentation.
• Maintain logs and inventories supporting records tracking and retrieval for all council and advisory body documentation.
• Coordinate and schedule council, advisory, and stakeholder engagements, utilizing project management tools and methodologies to optimize logistics and resource allocation.

Requirements

• 5 years of experience providing support in the delivery of operational and administrative services to CISA Stakeholder Engagement Division (SED)-governed councils, advisory entities, committees, workgroups, and stakeholder engagement frameworks in accordance with the FACA, DHS Directive 093-01, General Records Schedule 6.2, and other applicable statutes, regulations, and policies.
• Capable of planning and supporting unclassified meetings (approximately 500 meetings per year)—including scheduling, logistics, materials preparation, and notetaking.
• Ability to provide logistical support for meetings, including venue research, registration management, on-site support, attendance tracking, and coordination with government officials.
• Proactively maintain and update membership lists, rosters, distribution lists, participation records, and associated documentation.
• Demonstrated track record of managing designated mailboxes, acknowledging email inquiries within one hour during core business hours, and maintaining inquiry logs and documentation.
• Hands-on experience maintaining logs and inventories supporting records tracking and retrieval for all council and advisory body documentation.
• Proven experience with coordinating and scheduling council, advisory, and stakeholder engagements, utilizing project management tools (minimally Microsoft Office Suite products) and methodologies to optimize logistics and resource allocation.
• Education: Bachelor's Degree
• Clearance: DHS Suitability

Skills

Required

• Microsoft Office Suite products
• Project management tools
• Meeting planning and logistics
• Notetaking
• Records management
• Email management
• Coordination with government officials

Benefits

• The salary range listed for this position is based on multiple factors, including relevant years of experience, education, certifications, specialized skills, security clearance level, and overall alignment with the role’s requirements. The final compensation offered may vary based on the candidate’s qualifications and experience.