HR Manager at InterAgency Inc. in Rockville, Maryland

Job description

• Description: InterAgency is seeking a seasoned HR Manager who can build and run a full-cycle recruiting pipeline in the specialized, credential-driven A/E industry, while also owning the employee relations, compliance, and performance functions that will allow our growing professional services firm to continue growing smoothly. This role is for a highly engaged person who is detail-focused, organized, personable, trustworthy, and who can maintain a professional demeanor and strict confidentiality in all work-related interactions.

Responsibilities

• Talent Acquisition and Workforce Planning
• Partner with the Executive Team on workforce planning to support growth
• Own job description development and role scoping for open positions across technical and administrative functions
• Manage all hiring and recruiting platforms and build a proactive candidate pipeline, rather than relying solely on reactive posting
• Lead in-person recruitment events and represent the firm at recruiting functions
• Own initial candidate pre-screening to ensure a high-quality, well-matched candidate pool reaches hiring managers
• Manage the full interview process and facilitate hiring decisions with project managers and executive leadership
• Lead offer preparation, negotiation, and extension
• Manage pre-hire coordination and follow-up with candidates through offer acceptance and start date
• Coordinate hiring efforts with specific business development pursuits and contract awards
• Bring current thinking on hiring strategy in a competitive, credential-driven A/E labor market
• Onboarding & Offboarding
• Continuously improve new-hire onboarding procedures and materials
• Coordinate equipment and systems access with IT
• Manage new-hire compliance paperwork (I-9, E-Verify, etc.)
• Lead offboarding discussions with partners and manage exit interviews and termination documentation
• Compliance & Risk
• Ensure employment law compliance across all active jurisdictions (DC, VA, MD, and others as the firm expands)
• Manage and track FLSA exempt/non-exempt classifications
• Set and administer leave policies (FMLA, DC PFL, PTO, and other leave types) and manage leave requests
• Set policy and monitor compliance for EEO and anti-harassment standards
• Document, escalate, and respond to HR complaints; prepare documentation as needed for subpoenas, EEOC matters, or lawsuits
• Maintain personnel files to a legally defensible standard
• Manage required labor-law postings and notices
• Manage workers' compensation claims and unemployment claims, including attending unemployment hearings
• Maintain and renew the firm's business licenses, registrations, and small-business certifications (CBE/SBE/DBE, etc.)
• Compensation & Benefits
• Lead compensation structure design and pay-equity analysis, benchmarked against A/E industry standards
• Manage the benefits broker relationship and lead open enrollment and employee education
• Support Accounting on payroll-related HR inputs
• Performance & Employee Relations
• Design and lead the performance review process and related documentation
• Coach managers on delivering effective performance feedback
• Develop career pathing and identify relevant credentialing/CE opportunities for staff
• Advise on and lead retention strategy; assess employee engagement
• Support conflict resolution and maintain the employee handbook
• Identify and support opportunities for team-building and morale-building initiatives
• Perform other HR duties as assigned in support of firm operations

Requirements

• Bachelor's degree and 7+ years of progressive HR experience, with meaningful full-cycle recruiting/talent acquisition responsibility (references required)
• Direct experience in the architecture, engineering, or environmental consulting industry
• Experience at a small-to-midsize firm (roughly 20–150 employees) in the DC Metro region, with working knowledge of DC/VA/MD employment law
• Demonstrated experience building or scaling a recruiting pipeline in a competitive, specialized labor market
• Proficient in Microsoft Office Suite and Adobe Acrobat
• SHRM-CP/SHRM-SCP or PHR/SPHR certification (10+ years experience in a similar position, references required)
• Familiarity with government-contracting HR considerations (certified small-business programs, First Source/local-hire requirements on public projects)
• Experience with BambooHR or a comparable HRIS platform
• Experience with Deltek Ajera or a comparable A/E-industry ERP
• Experience recruiting for licensed/credentialed technical staff (PE, RA, PMP, CCM, etc.)

Skills

Required

• Full-cycle recruiting/talent acquisition
• Employee relations
• Compliance management
• Performance management
• Compensation design
• Benefits administration
• Knowledge of DC/VA/MD employment law
• Proficient in Microsoft Office Suite
• Proficient in Adobe Acrobat

Benefits

• Annual Salary: $110,000–$130,000, salary to be commensurate with experience and qualifications
• Health, vision, and dental insurance
• 401(k) Safe Harbor employer match project
• Flexible spending account program
• Dependent care account program
• Maternity/paternity leave
• Paid holiday leave: All Federal holidays
• Paid Time Off: 20 days / year
• Reimbursement for approved professional development and certifications upon completion
• Eligible for annual performance bonus and raise.