Administrative Assistant at 3Vi in Reno, Nevada

Job description

• 3Vi are currently hiring for a highly organized and detail-oriented Administrative Assistant to support deadline driven administrative activities in a fast-paced professional environment.
• This role is ideal for someone who enjoys organizing documentation, maintaining accurate records, and supporting fast-paced professional teams independently. The position requires strong ownership, reliability, professionalism, and the ability to work with minimal supervision. The ideal candidate is proactive, organized, and capable of managing multiple administrative tasks while maintaining a high degree of accuracy and confidentiality.

Responsibilities

• Coordinate day-to-day administrative tasks
• Assist with maintaining company records, submission logs, tracking logs, and expenses
• Support data entry, administrative filings, document preparation, and meeting minutes
• Assist with company phone coverage, voicemail management, and message follow-up as needed
• Perform document control activities including scanning, file conversion, formatting, PDF assembly, printing, and electronic filing
• Support with onboarding and general office tasks
• Coordinate mail, FedEx shipments, printing, and other administrative logistics
• Assist with ordering and organizing office supplies, merchandise, equipment, and miscellaneous company materials
• Assist with planning meetings, travel, conferences, events, and activities
• Travel as needed to support administrative and onboarding tasks
• Assist with preparing social media content
• Perform other administrative tasks and duties as assigned

Requirements

• At least four years of experience in administrative support, office coordination, or document control in a professional office environment
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Strong written communication and follow-through skills
• Ability to work independently with minimal supervision
• Proficiency with Microsoft Office Suite
• Ability to maintain confidentiality and handle sensitive business information professionally
• Associate degree or bachelor’s degree preferred

Skills

Required

• Strong attention to detail and accuracy
• Proficiency with Microsoft Office Suite

Benefits

• $22-$30/hour
• Full time, non-exempt hourly position
• Paid sick leave in accordance with Nevada law
• Comprehensive benefits package is available to full-time employees: PTO, Healthcare, Dental Insurance, 401k
• If you are a dedicated professional with a passion for excellence and a drive to lead in a collaborative environment, we invite you to apply and become part of our innovative team.