Administrative Assistant at 24 Hour Home Care - Corporate Division in El Segundo, CA

Job description

• Build a Career That Changes Lives - Including Your Own
• 24 Hour Home Care is a leading provider of home care and community-based services focused on helping individuals live safely and independently. As part of TEAM Services Group, a private equity-backed healthcare services organization, we combine a mission-driven culture with a commitment to innovation, growth, and operational excellence.
• Here, the work you do matters. Whether you’re supporting clients directly or helping drive our business forward, every role contributes to improving lives and strengthening the communities we serve.
• Grow with purpose. Lead with heart. Make a difference every day.
• Watch this short video to see the heart behind our work and the impact our teams create every day.
• You are a passionate and performance-driven team player, eager to take on a key role in our company’s growth. You embody Team 24’s Care & Compete Principles and Competencies:
• In the spirit of Own(ing) It With Courage, we encourage you to check out our Glassdoor Page to learn more about 24 Hour Home Care and to leave a review about your experience: 24 Hour Home Care: Glassdoor Page
• Sound interesting? Read on for more details!
• The Administrative Assistant provides high-level administrative and operational support to the Division’s Leadership Team, reporting directly to the Divisional President. This role coordinates calendars, meetings, travel, events, presentations, reporting, and other activities that help divisional leaders operate effectively.
• The Administrative Assistant also supports document and data management, cultural initiatives, and new employee onboarding. This role regularly works with sensitive information and requires a high level of discretion, professionalism, accuracy, and cross-functional coordination.

Responsibilities

• Manage executive calendars and coordinate divisional meetings and events, including scheduling, travel, accommodations, venues, and catering.
• Develop executive-level presentations and visual reporting, compiling information and metrics from across the division to create clear, consistent, and engaging materials.
• Maintain divisional documents, assets, databases, and reporting, including document organization, version control, data audits, and coordination with internal partners to resolve discrepancies.
• Create and coordinate content and visual assets supporting divisional communications, recognition, cultural initiatives, and annual or quarterly themes in partnership with Marketing.
• Coordinate new employee onboarding logistics and resources, maintain onboarding materials, and collect feedback to support continuous improvement of the new hire experience.

Requirements

• High school diploma or GED required.
• 3–5 years of administrative or executive support experience.
• Experience coordinating calendars, meetings, events, travel, and other administrative logistics.
• Experience developing presentations, reports, and professional visual materials.
• Experience working with sensitive or confidential information and coordinating across multiple teams and levels of leadership.
• Executive organization, prioritization, and attention to detail
• Strong written and verbal communication
• Microsoft Office, including Excel, Outlook, Word, and PowerPoint
• Canva and visual presentation development
• Cross-functional coordination, discretion, and customer service

Skills

Required

• Strong written and verbal communication

Benefits

• Learn more about 24 Hour Home Care's benefits for temporary employees here!
• $72,384 - $78,562 USD