Accounts Payable Manager at Coen Ribbens in New Port Richey, FL, USA

Job description

• The Accounts Payable (AP) Manager is responsible for overseeing the entire accounts payable function, ensuring timely and accurate processing of vendor invoices, expense reports, and payments. This role manages a team of AP specialists, enforces internal controls, and ensures compliance with company policies and regulatory requirements. The AP Manager works closely with procurement, accounting, and finance teams to optimize cash flow, resolve vendor issues, and support month-end and year-end closing processes.

Responsibilities

• Lead and manage the AP team in day-to-day operations
• Ensure timely and accurate processing of invoices, credit memos, and payments
• Maintain and enforce internal controls over AP processes
• Reconcile AP sub-ledger to the general ledger and assist with month-end close
• Develop KPIs and monitor team performance to drive efficiency and accuracy
• Manage vendor relationships and resolve payment discrepancies
• Support audits by providing required documentation and analysis
• Implement process improvements and system enhancements

Requirements

• To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position:
• Acute attention to detail and accuracy-the individual demonstrates critical thinking skills to ensure invoices are not posted to incorrect accounts and payment is never duplicated
• Organizing and prioritizing-the individual maintains a logical organizational system and prioritizes tasks in accordance with designated schedules
• Problem solving-the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully
• Vendor service-the individual manages difficult vendor and subcontractor situations, responds promptly to vendor needs, responds to requests for service and assistance and meets commitments
• Planning/organizing-the individual prioritizes and plans work activities and uses time efficiently
• Quality control-the individual demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance
• Quantity-meets productivity standards and completes work in a timely manner
• Adaptability-the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events
• Dependability-the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
• Microsoft Excel, Word, Outlook – Required
• Microsoft Dynamics 365 Business Central – Preferred
• Team Player
• Strong understanding of accounting principles and AP best practices
• 5+ years of AP experience, including 2+ years in a supervisory or managerial role
• Excellent leadership, communication, and organizational skills
• Bachelor's degree in accounting, Finance, or related field – Preferred

Skills

Required

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Acute attention to detail and accuracy
• Organizing and prioritizing
• Problem solving
• Vendor service
• Planning/organizing
• Quality control
• Quantity
• Adaptability
• Dependability

Preferred

• Microsoft Dynamics 365 Business Central
• Adobe Acrobat Pro

Benefits

• Medical – company pays portion of all plan levels
• Dental – company pays portion of all plan levels
• Vision – company pays portion of all plan levels
• 401K with 50% company match
• HRA – company funded per year per employee
• Long-term & short-term disability insurance paid by company
• Basic life insurance paid by company
• Paid time off
• 6 paid holidays and 1 floating holiday
• Compensation and Benefits: Pay is commensurate with experience and market-reflective. US Water/USW Utility Group offers a comprehensive benefits package including medical, dental, vision, life insurance, short/long-term disability, paid time off, holiday pay and 401(k) with company match.