Director of Procurement at Fort Valley State University in Fort Valley, GA, USA

Job description

• The Director of Procurement is responsible for overseeing the University's procurement activities and ensuring the integrity, efficiency, and compliance of the procurement process. This position coordinates and monitors purchasing and contract management activities, including the review and processing of purchase requisitions and purchase orders. The Director ensures procurement activities are conducted in accordance with applicable federal and state laws, regulations, Board of Regents requirements, Georgia Department of Administrative Services requirements, and University policies and procedures.

Responsibilities

• Reviews and approves requisitions; verifies account information, order-of-precedence compliance, and validity of orders.
• Reviews supporting documentation and signs purchase orders.
• Provides help desk support for purchasing software and the purchasing card system.
• Trains end users in the use of purchasing software and procurement processes.
• Attends University and departmental meetings.
• Assists end users in developing specifications for goods and services.
• Posts and serves as the University-level administrator for all Requests for Proposals (RFPs) and Requests for Quotations (RFQs).
• Reviews outstanding purchase orders and works with Buyers and end users to determine order status.
• Conducts annual internal audits of purchases.
• Conducts pre-bid meetings with vendors and University departments.
• Monitors purchasing software approval workflows.
• Performs related duties as assigned.

Requirements

• Knowledge of computers and job-related software applications.
• Knowledge of generally accepted accounting principles (GAAP).
• Knowledge of the Georgia Procurement Manual.
• Knowledge of the Board of Regents Business Procedures Manual.
• Knowledge of budget management principles and practices.
• Knowledge of contract management principles and practices.
• Knowledge of University policies and procedures.
• Skill in decision-making, analysis, and problem-solving.
• Skill in interpersonal relations and effectively interacting with employees, vendors, and members of the public.
• Skill in directing and supervising the work of personnel.
• Skill in preparing required reports and documentation.
• Skill in oral and written communication.
• Bachelor's degree in business administration or a related field.
• Five (5) years of progressively responsible procurement experience.
• State procurement training and certification through the Purchasing Division of the Georgia Department of Administrative Services (DOAS) is required within the first year of employment in the position.
• Procurement-related certifications such as Georgia Certified Purchasing Associate (GCPA), Georgia Certified Purchasing Card Administrator (GCPCA), and/or Georgia Certified Purchasing Manager (GCPM).

Skills

Required

• Skill in oral and written communication.