Operations Manager - CPA Firm at Magone & Company, P.C. in NJ-Parsippany-07054

Job description

• Lead Operations. Support People. Keep the Firm Moving Forward.
• At Magone & Company, strong operations are the foundation of exceptional client service. We’re seeking an experienced Firm Manager to help coordinate the people, systems, processes, and administrative functions that keep our growing CPA firm running effectively.
• Reporting directly to the CEO, this highly visible role works closely with firm leadership, Partners, managers, and employees across the organization.
• The Firm Manager will oversee day-to-day firm operations while supporting financial administration, workflow, technology, benefits, vendors, human resources, and general administration, and managing the administrative team.
• This role is ideal for someone who is organized, proactive, resourceful, and comfortable managing multiple priorities in a professional-services environment.

Responsibilities

• Work closely with the CEO and firm leadership on operational priorities, staffing needs, budgets, and firm initiatives
• Manage the operations/administrative team that supports our professionals and clients
• Coordinate day-to-day firm operations and improve administrative processes and procedures
• Support budgeting, billing, collections, expense reporting, and management reporting
• Monitor key firm metrics, including utilization, realization, staffing capacity, and workflow
• Coordinate practice-management, time-and-billing, client setup, scheduling, and due-date processes
• Identify workload and deadline conflicts and work with leadership to resolve them
• Coordinate technology needs, software implementations, cybersecurity, and IT vendors
• Lead human resources and talent acquisition functions
• Maintain compliance, CPE, peer-review, governance, and firm records
• Manage vendor relationships, office services, equipment, and administrative resources
• Support marketing, client communications, firm events, and special projects
• Recommend improvements that increase efficiency, accountability, and employee and client service

Requirements

• Progressive experience in office management, firm administration, or operations within a CPA/Accounting firm
• Leadership skills and experience managing an administrative team
• Experience across multiple functions, including finance, workflow, technology, benefits, HR and administration
• Understanding of CPA-firm operations, including time and billing, staffing, deadlines, utilization, and realization
• Strong organizational, project-management, communication, and problem-solving skills
• Experience implementing procedures and improving processes
• Strong judgment and discretion when handling confidential information
• Ability to work independently, anticipate needs, and follow through
• Strong technology skills and comfort learning new systems, Karbon experience a Plus
• Bachelor’s degree in business, accounting, or a related field preferred
• CPAFMA, PAFM, SHRM, CPA, or similar credential is a plus

Skills

Preferred

• Karbon experience a Plus

Benefits

• 401(k) matching
• Competitive salary
• Health insurance
• Paid time off
• Health Insurance
• Access to Dental & Vision Insurance
• Matching 401(k) Retirement Plan
• Paid time off - 15 days/year
• Professional Development
• Referral Program for New Business
• Support for CPA exam candidates
• Salary: $100,000–$110,000, based on experience.
• Employer-paid health and life insurance
• 401(k) with a 4% company match
• Paid time off and holidays
• Paid company-wide shutdown during the week of July 4th
• Three paid 4-day holiday weekends each year
• Professional development opportunities
• Compensation: $100,000.00 - $110,000.00 per year