Property Coordinator - Accounts Payable Specialist at Lincoln Property Company in Charlotte, NC (Hybrid)

Job description

• As an LPC Property Coordinator, you will be responsible for supporting a team that manages one or more assets to provide client deliverables and customer service to building tenants to help maintain and increase the value of the asset. This is a hybrid role, requiring a minimum of three days per week in the office. This role requires working in office during standard business hours.

Responsibilities

• Receive hard copy invoices, electronic invoices and other invoices as otherwise distributed by the owners/clients/service providers.
• Monitor and engage Outlook inboxes established for invoice receipt.
• Log into appropriate vendor, utility provider and other online accounts to retrieve invoices for the assigned property(s).
• Enter and upload all property invoices into property tracking systems and client / owner software (Yardi / MRI / AvidXChange)
• Attach appropriate backup such as inspection reports, delivery tickets, etc. to invoice in software system.
• Verify invoices or bills against work orders, tenant requests, operating budgets, purchase orders or other records, ensures items to be paid are allocated correctly and in accordance with client/owner instructions.
• Researches billing discrepancies or missing payments and works with property management team to address the discrepancies.
• Work closely and communicates with property management team, building engineers, operations team and the owner/client to review invoices, verify accuracy and input into appropriate AP software.
• Establish and maintain positive relationships with vendors, tenants and customers.
• Reconcile vendor accounts
• Supports the property manager in the review of financial reports, operating statements, budget development and variance analysis.
• Enters and maintains invoices and payables data into property trackers and shared folders established for the property(s).
• Answer phones and assist with Tenant, customer and vendor needs.
• Respond to inquiries by providing routine information and or taking and delivering messages.
• Maintain record keeping and filing systems; classify, sort and file invoices and payables support.
• Maintain vendor and tenant files
• Work closely with the property management team to track invoice payments, Tenant billings and other billable items.

Requirements

• team to track invoice payments, Tenant billings and other billable items.
• Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred.
• Minimum of 2 years previous customer service experience. Commercial property management experience preferred.
• Experience with Yardi software and payables module is required
• Experience with MRI and AvidXChange preferred
• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases preferred.
• Possess professional demeanor and excellent interpersonal skills.
• Have access to reliable transportation and maintain a valid driver's license.
• Computer literate and proficient on MS Word, Excel, PowerPoint.
• A high level of energy, drive, and initiative in the pursuit of job goals.
• Strong organizational skills; ability to self-start and multi-task.
• Advanced oral and written communications.
• Strong work ethic and positive attitude.
• Works well in a team focused atmosphere.
• Strong attention to detail.

Skills

Required

• Yardi software and payables module
• MS Word, Excel, PowerPoint
• Customer service
• Interpersonal skills
• Organizational skills
• Attention to detail
• Communication skills
• Teamwork
• Self-starting
• Multi-tasking
• Professional demeanor
• Valid driver's license

Preferred

• MRI
• AvidXChange
• Real estate accounting

Benefits

• Lincoln Property Company offers eligible employees a comprehensive benefits package that may include:
• Medical insurance
• Dental insurance
• Vision insurance
• Company-Paid Life insurance
• Company-Paid Long Term Disability
• Accidental Death & Dismemberment (AD&D) coverage
• 401(k) retirement savings plan, Traditional and Roth, with applicable eligibility requirements
• Flexible Time Off (FTO) or vacation benefits, depending on position classification
• Paid sick leave and other legally required leave programs
• Employee assistance and wellness programs where available
• Company-paid holidays
• Additional voluntary benefit offerings that may vary by location and position
• Benefit eligibility, coverage levels, waiting periods, and plan provisions are governed by the applicable plan documents and Company policies and may be modified from time to time at the Company's discretion.
• Healthcare Benefits Notice: Eligible employees may participate in Company-sponsored medical, dental, and vision benefit plans. Additional details regarding available healthcare benefits will be provided during the hiring process and upon employment eligibility.
• Compensation- Lincoln Property Company is committed to pay transparency and equitable compensation practices. The salary or hourly pay range for this position has been established based on market data, job responsibilities, internal equity, geographic location, experience, education, certifications, and other job-related factors. Actual compensation may vary within the posted range based on these considerations. Certain positions may also be eligible for discretionary bonuses, incentives, commissions, or other forms of compensation where applicable.