Bookkeeper (Data Entry) at The Salvation Army Great Lakes Division in Hoffman Estates, IL

Job description

• ARC Command Center Bookkeeper (Data Entry) - The Salvation Army
• Join our ARC Command Center team as a Bookkeeper where you'll play a vital role in maintaining the financial integrity of our Adult Rehabilitation Centers. This position combines technical accounting expertise with meaningful work that directly supports our mission to transform lives and strengthen communities. You'll work with cutting-edge accounting software and collaborate with a dedicated team committed to excellence in financial stewardship.
• Accurate and timely processing of all financial transactions
• Successful completion of daily, monthly, and year-end reconciliations
• Strong collaborative relationships with team members and external contacts
• Proactive identification and resolution of accounting discrepancies
• Compliance with all accounting standards and Salvation Army policies
• Effective support during audit preparations and special projects

Responsibilities

• Financial Transaction Processing
• Process various financial transactions using The Salvation Army's accounting software
• Post journal entries, analyze financial information, and prepare comprehensive financial reports
• Code, review, scan, and post accounts payable invoices and process checks efficiently
• Prepare AR invoices for internal and external vouchers billing and reconciliation
• Identify and post incoming wire transfers accurately
• Daily Operations & Reconciliations
• Match store deposits to daily sales and credit card postings with precision
• Process daily reconciliations for ARCs and stores
• Assist with store and operating account bank reconciliations
• Monitor compliance with Generally Accepted Accounting Principles and Salvation Army accounting processes
• Maintain open AR files and communicate effectively with customers and the ARCC Accountant
• Vendor Management & Reporting
• Obtain and maintain vendor W-9 forms and banking information for ACH payments
• Prepare store sales, rags sales, and vehicle sales reports
• Assist with preparing eligible vendors for year-end 1099 processing
• Support internal audit preparations as needed
• Collaborative Support
• Work closely with ARC Accountants and the Director of Finance to ensure timely month-end and year-end closing
• Provide exceptional support to team members and maintain positive working relationships
• Contribute to continuous improvement initiatives within the finance department

Requirements

• Required Experience & Skills
• 2+ years bookkeeping/accounting experience - We value practical experience
• Proficiency in accounting software - QuickBooks, Sage, or similar programs
• Some Excel skills
• Experience with multi-location accounting preferred but not required
• Strong attention to detail - Accuracy is essential in financial work
• Excellent communication skills - You'll work with diverse teams and external contacts
• Must pass a background check
• Support for The Salvation Army's mission and the Vision Statement of the Adult Rehabilitation Centers Command
• Accounting/bookkeeping degree OR equivalent experience - We value both paths
• Experience in non-profit or multi-location operations is a plus
• Comfortable with technology - Ability to learn new systems quickly
• Problem-solving mindset - Able to identify and resolve discrepancies independently
• Collaborative team player who enjoys helping others succeed

Skills

Required

• Bookkeeping/accounting experience
• Excel skills
• Strong attention to detail
• Excellent communication skills

Preferred

• Comfortable with technology
• Problem-solving mindset
• Collaborative team player

Benefits

• Comprehensive Benefits Package
• Dual medical plan options with comprehensive medical, dental, vision, and hearing coverage
• Prescription drug coverage with pharmacy vaccination programs
• 100% company-paid life insurance plus optional buy-up coverage
• Competitive company funded pension plan
• 403(b) retirement savings with immediate eligibility
• Supplemental insurance options including critical illness, accident, and hospital indemnity
• Discounted homeowners and auto insurance programs
• Generous Time Off
• 2 Weeks of Paid vacation days per year (accrual begins after first month, eligible to use after 90 days)
• Paid sick leave
• 2 personal days per year
• 13 paid holidays with immediate eligibility
• $20/Hour - Competitive rate for the market
• 36.25 Hours/Week - Excellent work-life balance
• Hybrid Schedule: Work from home 1 day per week after 90 days OR 4 day workweek
• Comprehensive Benefits Package (details below)