Accounts Payable Analyst - Brampton, ON at SupplyOne, Inc. in Brampton, ON

Job description

• Overview
• Description
• The Accounts Payable (A/P) Analyst is responsible for managing the full cycle of accounts payable for the company, ensuring accurate and timely processing of vendor invoices, payments, and related accounting transactions. This role includes maintaining ledgers, reconciling accounts, resolving discrepancies, and supporting daily bank reconciliations. The A/P Analyst plays a critical role in maintaining strong supplier relationships and supporting the company’s overall financial health within a fast-paced distribution environment.

Responsibilities

• Key Duties & Accountabilities (Primary responsibilities & quantifiable measurement):
• Process and verify vendor invoices, credit memos, and expense reports accurately and on time.
• Obtain approvals for disbursements and ensure expenditures align with available cash.
• Prepare and execute payments to vendors through checks, ACH, wire transfers, or other payment methods.
• Authenticator apps for online programs and bank access.
• Audit purchase requests, ensuring orders are charged to proper accounts.
• Match purchase orders, invoices, and delivery receipts in compliance with company policies.
• Post A/P data to general ledger, profit/loss reports, balance sheets, and other financial statements.
• Reconcile vendor statements, resolve discrepancies, and investigate billing issues.
• Maintain accurate accounts payable records, ensuring all transactions are correctly coded.
• Balance daily A/P batches and prepare payment reports for management.
• Assist with month-end and year-end closing activities, including accruals and reporting.
• Support internal and external audits by providing necessary documentation and explanations.
• Communicate effectively with vendors, internal departments, and management regarding payment status and queries.
• Continuously identify process improvements to enhance efficiency, accuracy, and internal controls.
• Ensure compliance with statutory requirements, tax regulations, and company policies.
• Handle confidential financial information with a high level of integrity.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• Minimum 2 years of experience in accounts payable or general accounting, preferably in distribution, logistics, or packaging industries.
• Strong knowledge of accounting principles, A/P processes, and internal controls.
• Proficiency with accounting software (e.g., SAP, Oracle, QuickBooks, Microsoft Navision, Business Central) and Microsoft Excel.
• Excellent attention to detail and accuracy in financial data.
• Strong organizational and time-management skills; ability to manage multiple priorities.
• Effective communication and interpersonal skills to work with vendors and internal teams.
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience with reconciliations, financial reporting, and handling confidential information.
• Strong problem-solving, negotiation, and conflict resolution skills.

Skills

Required

• Strong ethical judgment and integrity
• Microsoft Excel
• General ledger posting
• Financial reporting
• Bank reconciliations

Benefits

• Potential performance bonus tied to KPIs and operational efficiency
• Career growth opportunities
• Medical, dental, and vision care (eye examinations) coverage
• Other benefits include life insurance, pay-direct drug plan, travel assist, semi-private hospital, health care spending account, and critical illness coverage.
• Paid time off (including vacation and statutory holidays)
• Employee Assistance Program (EAP)
• Employee Discount Program
• $52,000.00 - $55,000.00 Salary/year