Production Administrative Assistant at Chrome Hearts in Los Angeles, CA

Job description

• The Production Administrative Assistant supports the Metal Design Department with purchasing, inventory, material tracking, and day-to-day administrative and production activities. This role helps coordinate materials, maintain accurate records, and support the department’s overall workflow.

Responsibilities

• Process purchase requisitions for materials and supplies requested by the Metal Design Department.
• Create purchased part numbers and submit purchase order requests.
• Place orders for project materials, supplies, tools, and other department needs.
• Track purchase orders and shipments and provide status updates to management.
• Maintain the Metal Design Purchased Material Log and other departmental tracking logs.
• Enter and maintain purchased item information in D365, including inventory and non-inventory items.
• Coordinate with vendors regarding materials, pricing, orders, and deliveries.
• Set up new vendors in D365 as needed.
• Receive materials and items from the Stock Room and other departments.
• Update Casting, Prototype, and Bench Jeweler Tool Logs as materials are received.
• Coordinate rush check requests when needed.
• Handle shipping and receiving for items leaving or entering the department, ensuring items are properly packaged and protected.
• Inspect incoming items and communicate any damage or quality concerns.
• Conduct inventory counts and reconcile physical inventory with D365 records.
• Maintain fabrication cage inventory, including tools, hardware, and supplies, and restock department consumables.
• Process part number movements between CNF, FG, and component numbers.
• Transfer materials and items between the Metal Design Department and other departments.
• Prepare Plating Travelers for Redsky and coordinate related pickups.
• Coordinate Vacuum Impregnation pickups and ensure items are properly prepared and packaged.
• Process inventory adjustments between STK RM and DSN-MTL as directed.
• Coordinate mold replacement requests, including sending requests, receiving and inspecting masters, routing molds for repair or cleaning, and maintaining mold records.
• Maintain the Mold Request Log and coordinate physical mold swaps and scrap mold transfers.
• Coordinate wax requests and receipt of wax for prototypes, first articles, designer samples, and other department needs.

Requirements

• 6 months to 1 year of experience in an administrative, production, purchasing, inventory, or similar role.
• Familiarity with Microsoft Excel and/or inventory or ERP systems
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks, maintain accurate records, and follow through on assignments.
• Clear and professional communication with internal teams and vendors.
• Previous experience in a manufacturing, production, or creative environment is a plus.

Skills

Required

• Microsoft Excel
• Inventory or ERP systems
• Strong organizational skills
• Attention to detail
• Ability to manage multiple tasks
• Maintain accurate records
• Follow through on assignments
• Clear and professional communication

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• 20 - 22 USD per hour (Hollywood, CA)