Procurement & Project Manager at Flipspaces Design Labs in NY-NEW YORK-10001

Job description

• We are hiring a capable and experienced Procurement & Project Manager to lead delivery for commercial design-build projects across office interiors, warehousing facilities, and multifamily developments. This role will anchor the end-to-end construction procurement process, including BOQ creation, bid management, and subcontractor onboarding, while also leading on-site execution across multiple trade scopes.

Responsibilities

• Review construction drawings, scope briefs, and design intent to prepare trade-wise BOQs
• Assist in defining scope splits between GC, trades, and OFOI/OFVI items
• Conduct quantity take-offs and coordinate with estimators for budget development
• Participate in early-stage design reviews to advise on construction feasibility and cost
• Float RFQs/RFPs to vetted local GCs, subcontractors, and suppliers
• Lead pre-bid meetings and site visits for bidder alignment
• Conduct commercial comparisons, scope qualification, and risk flagging
• Negotiate pricing and finalize vendor/trade packages with clarity on deliverables
• Issue work orders and purchase orders aligned with agreed timelines and payment terms
• Coordinate long-lead item procurement in sync with project critical path
• Track delivery schedules and submittals for materials, finishes, and equipment
• Ensure compliance with insurance, licensing, and project-specific onboarding requirements
• Manage or coordinate with GC and subs for phased execution across site
• Conduct weekly site meetings, track progress against Gantt charts, and manage site-level coordination
• Flag and resolve execution bottlenecks across trades including civil, interior, MEP, and special systems
• Ensure safety compliance, quality control, and documentation management
• Own the punch-out process and assist with commissioning/handover documentation

Requirements

• Bachelor's degree in Civil Engineering, Construction Management, Architecture, or related field
• 5–10 years of project execution and procurement experience in the U.S. commercial construction market
• Strong grasp of CSI trade divisions, subcontracting structures, and building systems
• Proficiency in construction tools (Procore, Bluebeam, AutoCAD, MS Project, etc.)
• Understanding of building code, permit processes, and union/non-union execution models
• Strong vendor network and subcontractor management capabilities
• Excellent communication, documentation, and conflict-resolution skills

Skills

Required

• Excellent communication
• documentation
• conflict-resolution skills
• Procore
• Bluebeam
• AutoCAD
• MS Project

Benefits

• Bonus based on performance
• Paid time off
• Compensation: $40,000.00 - $60,000.00 per year