Legal Secretary at Aleshire & Wynder, LLP in Fresno Office - Fresno, CA 93721

Job description

• Salary Range
• $39.00 - $52.89 Hourly
• Position Type
• Full Time
• Job Shift
• Day
• Education Level
• High School
• Travel Percentage
• None
• Category
• Admin - Clerical
• Under the direction of the Senior Legal Secretary, coordinate projects/assignments for assigned Partners, Associates and Paralegals. Performing a variety of legal secretarial duties such as preparing legal documents and correspondence, filing documents with all courts (Federal and State; Supreme, District, Appellate and Superior), assisting with trial preparation, coordinating meetings and conferences, assist with travel arrangements and expense reports, maintaining client files, maintaining a calendaring system, and providing secretarial coverage/support for other secretarial desks throughout the Firm. Position requires knowledge of legal, secretarial and general office practices. This is a full time, in office position.

Responsibilities

• Respond to and make inquiries on a variety of matters such as the status of pending cases, administrative and court rules, and appeal procedures
• Produce legal and other work related documents by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; such as pleadings, briefs, opinions, complaints, administrative decisions, orders, and subpoenas from verbal or written instructions, occasional transcription, shorthand notes, rough drafts, and/or other materials which may be difficult to interpret and/or format
• Proofread and correct prepared materials for correct grammar, spelling, punctuation, format, syntax, and content
• Manage calendaring of relevant dates for appearances and deadlines from all sources for assigned Partners, Associates and Paralegals using the Firm’s calendaring program
• Review legal documents to ensure they are in proper format and contain all necessary portions or related documents & exhibits for court acceptance; file legal documents with proper courts, on time, and serve appropriately
• Prepare and assemble materials, documents, and exhibits for meetings, appearances, hearings, and trials
• Maintain office files, logs, indices, legal references and other information in connection with the work under the assigned Partners, Associates and Paralegals
• Maintain open communication with Senior Legal Secretary on prioritizing, managing and determining desk coverage for day to day tasks as well as planned/unplanned absences
• Maintain compliance with company policies and procedures
• Maintain Secretarial Resource Binder with relevant information pertaining to assigned Partners, Associates and Paralegals including case information
• Take initiative to ask local Attorneys or Manager for work or projects when work is slow
• Perform administrative related duties as assigned by Attorneys, Paralegals, Lead and Manager
• Receive, direct, and screen telephone calls in a professional manner. Perform as phone support for other offices as needed.
• Assist with greeting and directing visitors and scheduling/setting up conference rooms
• Assist with maintaining firm hardcopy and electronic files in accordance with the firm’s established system
• Maintain and manage Attorney calendars
• Assist Partners and Associates in day-to-day activities and complete special projects as assigned
• Arrange domestic travel as needed
• Consistently promote and model courteous service in a prompt and efficient manner
• Maintain positive relationships with internal and external clients through professional honest interaction
• Ensure that reception and conference services are provided in a seamless and positive experience for all visitors, clients, attorneys and staff
• Maintain compliance with all company policies and procedures
• Assist with management of office social events
• Assist with entry of billable time entry and expense entry
• Must communicate in a professional and effective manner with all levels of staff and vendors, clients, members of the public, etc.

Requirements

• High School Diploma or GED required; college degree or legal secretarial certification(s) a plus
• (5-8) years’ experience as a Legal Secretary supporting (3-5) assigned Partners, Associates and Paralegals
• Advanced Microsoft Office Skills (Word/Macros and Outlook)
• Experience with iManage, Judicial Council Form software, Compulaw, WestLaw-Drafting Assistant and PDF software Experience of Municipal Law is preferred
• Experience using correct English grammar, spelling, punctuation, and legal terminology
• Experience of the organization and composition of correspondence, pleadings, discovery and transactional and related documents
• Experience with receiving calls, making appointments, and communicating all relevant information to assigned Partners, Associates, Paralegals and Secretaries
• Experience with the organization and maintenance of filing systems related to the work
• Experience with administrative hearings and court rules and procedures for all courts
• Experience with legal terminology and syntax, and of the content, organization, and format of legal documents and correspondence
• Skilled typing ability and knowledge of personal computers, hardware, software, and related applications and systems
• Ability to follow complex instructions and interpret guidelines in order to make decisions and take necessary actions
• Ability to maintain composure during stressful situations occurring as a result of workloads and/or deadlines
• Ability to use professional diplomacy and discretion in disseminating information to all related parties to a case
• Ability to transcribe documents from written, oral or computer generated formats

Skills

Required

• Skilled typing ability

Preferred

• Experience of Municipal Law