Russell Standard - Administrative Assistant at Ergon Inc. in Reading, PA, USA

Job description

• ummary
• The primary purpose of the Administrative Assistant can vary from location and department but will always provide location support through administrative and clerical duties.

Responsibilities

• Provides administrative support to designated office locations and/or assigned departments and teams.
• Keeps, maintains, and orders inventory on company provided supplies and/or raw materials
• Performs data entry to support business processes using company software systems with accuracy and attention to detail.
• Receives incoming mail, communications, emails, and phone calls, handling when appropriate or distributing to the proper recipient when not
• Assists customers with product/material sales or related inquires
• Assists customers and corporate accounting with billing and invoice inquires and process payments as needed
• Work closely with Human Resources and Safety to maintain a variety of compliance
• Other projects and responsibilities as deemed necessary for business

Requirements

• Required
• High School diploma or GED equivalent
• 1-2 years of administrative experience
• 1-2 years of customer service experience
• Proficient in Microsoft Office Products
• Well established organizational skills with strong attention to detail, record-keeping skills, and excellent verbal and written communication skills
• Ability to maintain confidentiality
• Notary Public Commission
• Experience in a construction, manufacturing, or production related industry
• Knowledge and experience in inventory and billing systems
• Ability to work in a team environment with production personnel, as well as the ability to work independently without close supervision
• Ability to work closely with customers and outside vendors on a regular basis
• Must be able to work overtime as needed
• Ability to perform work which requires frequent and regular movement of wrists, hands, and/or fingers
• Ability to perform primarily sedentary work, yet occasionally exert up to 10 pounds of force
• Ability to see, hear, talk, and perform tasks requiting manual dexterity
• Ability to operate standard office equipment including a computer, copier, fax, phone and other similar office equipment

Skills

Required

• Proficient in Microsoft Office Products
• Ability to maintain confidentiality
• Notary Public Commission
• Must be able to work overtime as needed