Finance Operations Specialist at Luxoft in Manchester Center, Vermont

Job description

• Most accounting jobs give you one set of books and a process that was locked in years ago. This one gives you several companies with different business models (service calls, multi-week projects, product orders) and a real voice in how the work gets done.
• We're also at the start of bringing automation and AI into our finance operations. We haven't built it yet, and we won't pretend otherwise. You'll help decide what to automate, test the tools, and document what works. If you've ever looked at a stack of invoices and thought a system should be doing this, you'll fit in here.
• First 90 days: You own AP for all entities, with bills entered and coded within three business days of receipt. You complete bank and credit card reconciliations with review, learn our payroll cycle, and document the current AP workflow step by step.
• By 6 months: Reconciliations are complete by the 10th business day. Payroll inputs go to the provider accurately and on time every cycle. Your first automation is live, such as bills flowing from the AP inbox into QuickBooks, and you've measured the hours saved.
• By 12 months: You support a close finished by the 15th business day. Manual data entry time is down 30–40%. At least three automations are documented and working. You're a trusted backup for the Finance Operations Manager on core processes.

Responsibilities

• Accounts payable. Review, code, and enter vendor bills across entities in QuickBooks Online. Confirm approvals, prepare check and ACH payment runs, keep vendor records clean, and reconcile vendor statements.
• Payroll support. Gather hours, PTO, bonuses, deductions, and employee changes for our payroll provider. Reconcile payroll reports to the books, prepare payroll entries and accruals, and answer routine questions with discretion.
• Month-end close. Complete bank and credit card reconciliations, accruals, journal entries, intercompany entries, and supporting schedules. You'll work from a close checklist alongside the Finance Operations Manager.
• Process improvement and automation. Map current workflows, flag repetitive manual steps, and help set up and test tools such as bill capture, bank rules, and integrations between our field software and QuickBooks. Track the time each change saves.
• Analysis and projects. Build schedules, support tax and audit prep, answer job-cost questions, and handle whatever the month brings.

Requirements

• Required
• Three or more years in accounts payable, bookkeeping, payroll support, or staff accounting.
• A solid grasp of accrual accounting, reconciliations, and how a transaction flows to the financial statements.
• Hands-on experience with QuickBooks Online or comparable software.
• Strong spreadsheet skills, including lookups, pivot tables, and cleaning up messy exports.
• The habit of finding the $14 difference instead of plugging it.
• Comfort asking owners and field managers for missing information, politely and more than once if needed.
• Professional discretion with payroll, employee, and financial information.
• Multi-entity and intercompany accounting experience.
• Experience working with a third-party payroll provider.
• Exposure to field-service or job-management software such as ServiceTitan or Jobber.
• Hands-on use of automation or AI tools, such as Zapier, bill-capture apps, bank rules, or AI assistants in a work setting.
• An associate's or bachelor's degree in accounting, finance, or a related field.
• We'd rather hire someone with strong fundamentals who's curious about automation than an automation enthusiast who's shaky on debits and credits.

Skills

Required

• Accounts payable
• Bookkeeping
• Payroll support
• Staff accounting
• Accrual accounting
• Reconciliations
• QuickBooks Online

Preferred

• Multi-entity and intercompany accounting
• Third-party payroll provider experience

Benefits

• $25–$28 per hour, based on experience. Hourly, non-exempt, and overtime-eligible.
• Company-paid health insurance through MVP (100% of employee premium, a value of $835/month), Simple IRA match (3%), paid holidays, and paid time off, subject to eligibility and plan terms. First-year employees receive 40 hours of PTO and 40 hours of sick pay.
• Employee referral bonus program: $1,000 for full-time referrals, paid in two installments (at sign-on and at 90 days).
• Regular weekday business hours, with occasional extra time around month-end and payroll deadlines.
• Reports to the Finance Operations Manager. Works with owners, office staff, and field managers across all companies.