Project Manager Administrator at CROFTON in Portsmouth, Virginia

Job description

• Crofton offers industry leading solutions above and below the waterline, combining
• comprehensive expertise in all facets of commercial diving, marine construction and crane
• rental & rigging. We execute all of our projects with safety and integrity. Crofton is a growing
• company with a highly collaborative and dynamic work environment and with team members
• who work vigorously to meet our customer’s needs. No two days are the same! Crofton is
• seeking a Project Manager Administrator (PMA) to join our team.
• .
• The PMA plays a crucial role in supporting project managers and project teams by handling
• various administrative tasks. The ideal PMA will be highly organized and meticulous with the
• ability to excel in a fast-paced work environment.

Responsibilities

• • Maintain project documentation, including project plans, schedules, and status reports.
• • Ensure all project documentation is organized, up to date, and easily accessible for the
• team.
• • Facilitate communication between project team members, stakeholders, and clients.
• • Distribute project-related information, updates, and announcements to the relevant
• parties.
• • Help schedule/coordinate meetings, including sending out invitations and preparing
• agendas.
• • Enter project-related data into project management software or databases.
• • Maintain and update project tracking systems to monitor progress and performance
• indicators.
• • Assist in monitoring project budgets and expenses.
• • Process invoices and expense reports and ensure they are submitted and approved in a
• timely manner.
• • Help in coordinating resources, such as personnel, equipment, and materials, to support
• project needs.
• • Assist with scheduling and resource allocation to ensure that projects are adequately
• staffed and resourced.
• • Assist in identifying and tracking project risks and issues.
• • Support the development of risk mitigation plans and monitor their progress.
• • Generate regular reports on project status, budget, and other relevant metrics.
• • Prepare presentations and reports for project stakeholders and management.
• • Ensure that project deliverables meet quality standards and are following project
• requirements.
• • Assist in the development and implementation of quality control processes.
• • Maintain a repository of best practices and lessons learned from previous projects.
• • Use this knowledge to improve project management processes and outcomes.
• • Provide general administrative support to project managers, such as scheduling, travel
• arrangements, and document formatting.
• • Help with the coordination of project team meetings, workshops, and training sessions.
• • Identify opportunities to improve project management processes and suggest
• enhancements to increase efficiency and effectiveness.
• • Performs other related duties as assigned.

Requirements

• • Strong organization, confidentiality, and communication skills
• • Exhibit exemplary client service skills, to all people, regardless of level inside or outside
• of the company.
• • Meticulous attention to detail.
• • Ability to follow directions of varying complexity.
• • Professional, concise, and effective written and verbal communication skills.
• • Ability to work cooperatively with co-workers across teams in partnership with internal
• and external clients.
• • Strong computer and keyboarding skills
• • Proficient in Microsoft Suite and other management software as required to perform
• duties.
• • Ability to multitask effectively in a fast-paced environment.
• • Minimum of 3 years of experience in this or related position.
• • Experience using Bluebeam, HCSS, or Sage is desired.

Skills

Required

• Meticulous attention to detail.
• Strong computer and keyboarding skills

Preferred

• Experience using Bluebeam, HCSS, or Sage

Benefits

• $50k - $80k