Executive Assistant at Orveon Global in New York, NY

Job description

• The Executive Assistant to the CFO, Chief Supply Chain Officer and CPO serves as a trusted strategic partner, providing seamless administrative and operational support. This role is responsible for managing complex global calendars, travel logistics, board-related activities, communications, and executive priorities while representing several C suite leaders with the highest level of professionalism, discretion, and confidentiality.
• The Executive Assistant acts as a key liaison across the Executive Committee, Board of Directors, investors, external stakeholders, and the broader organization, ensuring effective coordination and execution of business priorities. This individual works closely with the Executive Assistant team to provide exceptional support and a consistent executive experience across the organization

Responsibilities

• Executive Support
• Manage and optimize highly complex global calendars for the CSCO, CPO, and CFO, balancing internal priorities, Board commitments, investor engagements, customer meetings, and external obligations.
• Proactively identify scheduling conflicts, anticipate business needs, and recommend solutions to maximize executive effectiveness and time management.
• Coordinate and manage all domestic and international travel arrangements, including flights, hotels, ground transportation, itineraries, visas, and meeting logistics.
• Prepare detailed travel itineraries and briefing materials to ensure executives are fully prepared for meetings and events.
• Organize and submit executive expense reports accurately and in a timely manner.
• Board & Stakeholder Management
• Coordinate Board meetings, committee meetings, leadership reviews, and related logistics, including agendas, materials, presentations, and follow-up actions.
• Support governance-related activities and maintain confidentiality of highly sensitive Board and company information.
• Coordinate with external organizations, investors, advisors, and Board affiliations to ensure alignment with business priorities and avoid scheduling conflicts.
• Executive Operations & Communication
• Partner closely with the Executive Committee and senior leaders to coordinate meetings, strategic initiatives, and key business deliverables.
• Exercise sound judgment in prioritizing requests, managing competing demands, and escalating issues when appropriate.
• Maintain professional communication and strong working relationships across all levels of the organization.
• Team Collaboration & Office Support
• Collaborate closely with the Executive Assistant team to ensure seamless executive coverage, information sharing, and support across leadership.
• Provide backup support for executive scheduling and administrative needs as required.
• Assist in planning and coordinating leadership meetings, Board meetings, offsites, town halls, and company events.
• Support office operations as needed in partnership with the broader EA team.
• Work closely with Finance to facilitate invoice approvals, purchase orders, and other administrative processes requiring executive review.
• Handle highly confidential information with discretion and professionalism.
• Perform additional duties and special projects as assigned.

Requirements

• 8+ years of experience supporting C-suite executives, CEOs, Board Chairs, or senior leadership teams in a fast-paced corporate environment.
• Demonstrated experience supporting Board-related activities and executive governance processes.
• Exceptional calendar management and executive prioritization skills.
• Proven ability to handle highly confidential and sensitive information with discretion and sound judgment.
• Expert proficiency in Outlook, Microsoft Teams, Zoom, PowerPoint, Excel, and related productivity tools.
• Outstanding verbal and written communication skills.
• Exceptional organizational skills and meticulous attention to detail.
• Ability to anticipate needs, solve problems proactively, and operate independently.
• Strong relationship-building skills with the ability to collaborate effectively across functions and levels.
• Positive, flexible, and service-oriented mindset with a commitment to excellence.

Skills

Required

• Outlook
• Microsoft Teams
• Zoom
• PowerPoint
• Excel

Benefits

• You are a creator of Orveon’s success and your own. This is a rare opportunity to share your voice, accelerate your career, drive innovation and fostering growth. We’re a human sized company so your work will have a big impact on the organization. We invest in the well-being of our Orveoners – both personally and professionally and provide tailored benefits to support all of you, such as:
• “Hybrid First” Model – 3 days per week in office, balancing virtual and face-to-face interactions.
• “Work From Anywhere” – Freedom to work six (6) weeks annually from the location of your choice.
• Complimentary Products – Free and discounted products on new releases and fan-favorites.
• Professional Development – Exposure to senior leadership, learning and development programs, and career advancement opportunities.
• Community Engagement – Volunteer opportunities in the communities in which we live and work.