Administrative Assistant at Doeren Mayhew in Key Biscayne, FL

Job description

• Doeren Mayhew is seeking a full-time Administrative Assistant to join our Key Biscayne, FL office. The Administrative Assistant will provide high level client service and administrative office support.

Responsibilities

• Greet clients and visitors in a friendly, professional manner upon arrival at the office.
• Provide project based professional administrative support to team members.
• Assist team members with preparing reports, drafting letters, memos and other client-related correspondence.
• Answer and transfer incoming calls to appropriate team members.
• Assist, process and coordinate client tax return filings including both paper and electronic return deliveries.
• Prepare materials for presentations and client meetings using Microsoft Excel, PowerPoint and Word.
• Coordinate internal and client meetings – reserving conference rooms, sending calendar invitations, preparing materials, ordering meals, etc.
• Assist with clerical duties including printing, scanning, filing and faxing documents.
• Process expense reports requested and submit via time and billing software.
• Provide back-up support for assistance with team member invoicing and collection process.
• Maintain office cleanliness and organization.
• Other ad hoc administrative duties as needed.

Requirements

• High School diploma or GED required
• 5+ years of administrative or clerical experience required
• Ability to work in the office Monday through Friday, 9:00am to 5:30pm, Saturdays and evenings may be required around deadlines
• Proficiency in Microsoft Office programs including Word, PowerPoint, Excel, Outlook and Adobe
• Excellent time management skills with the ability to multi-task and prioritize work
• Strong organization and communication skills
• Ability to work independently and with a team
• Strong attention to detail and problem-solving skills
• Basic accounting knowledge preferred

Skills

Preferred

• Basic accounting knowledge