Executive Assistant at First Gen Financial in Chicago, IL

Job description

• First Gen is looking for a highly organized and proactive Executive Assistant to support our CEO and COO. This is a great opportunity for someone early in their career who thrives in a fast-paced environment, enjoys keeping people organized, and wants exposure to how a company's leadership operates day to day. You'll be a key partner in helping our executives stay focused on what matters most by managing their schedules, communications, and a variety of administrative and project-based tasks.

Responsibilities

• Manage complex calendars for the CEO and COO, scheduling and prioritizing meetings across multiple time zones
• Coordinate travel arrangements, including flights, accommodations, and itineraries
• Prepare, proofread, and organize documents, presentations, and correspondence
• Act as a liaison between the CEO/COO and internal teams, external partners, and clients
• Screen and manage emails and communications, flagging priority items
• Organize and prepare materials for meetings, including agendas and follow-up notes
• Assist with expense reports, invoices, and basic budget tracking
• Support special projects and ad hoc initiatives as needed
• Maintain confidentiality and exercise sound judgment when handling sensitive information
• Help streamline processes and systems to improve executive productivity

Requirements

• 1-2 years of experience in an administrative, executive assistant, or coordinator role
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Comfortable working independently in a remote environment
• Proficiency with common productivity and collaboration tools (e.g., Google Workspace, Slack, Zoom, calendar management tools)
• High level of discretion and professionalism when handling confidential information
• A proactive, detail-oriented mindset with strong follow-through
• Flexibility and adaptability in a fast-moving startup environment
• Experience supporting multiple executives simultaneously
• Familiarity with project management tools (e.g., Monday, Asana, Notion, Trello)
• Prior experience working in a fully remote company

Skills

Required

• Strong organizational skills
• Proactive, detail-oriented mindset
• Flexibility and adaptability
• Coachable, driven, and mission-aligned
• Ironclad Integrity
• 24-Carat Accountability
• Catalyst
• Wholehearted
• Google Workspace
• Slack
• Zoom
• Calendar management tools

Benefits

• Fully remote role with flexibility in how and where you work
• Direct exposure to executive-level decision-making and company strategy
• Opportunity to grow your career alongside company leadership
• Collaborative, supportive team culture