Accounts Payable at Spherion CT/RI/Western MA in Putnam, Connecticut, United States

Job description

• As an Accounts Payable Clerk in our fast-paced manufacturing environment, you will be the backbone of our financial operations. You will manage the full cycle of outgoing payments, ensuring every invoice is verified, coded, and processed with surgical precision. This role requires a sharp analytical mind to reconcile complex vendor statements and the communication skills to maintain strong partnerships with our suppliers.

Responsibilities

• Full-Cycle AP Management: Oversee the high-volume processing of trade and non-trade invoices, ensuring accurate general ledger (GL) coding and timely payment.
• Three-Way Matching: Diligently verify the "Three-Way Match" by comparing purchase orders, receiving reports, and vendor invoices to identify and resolve discrepancies.
• Vendor Relations: Act as the primary point of contact for supplier inquiries; research and resolve billing issues, payment disputes, and statement variances.
• Electronic Record Keeping: Utilize ERP systems to input financial data, scan documentation, and maintain a paperless filing system for easy retrieval during audits.
• Disbursement Oversight: Prepare and execute weekly check runs, ACH transfers, and wire payments in accordance with company internal controls.
• Expense Report Auditing: Review employee travel and out-of-pocket expense reports to ensure compliance with corporate reimbursement policies.
• Month-End Support: Assist the accounting team with month-end closing activities, including accruals and reconciling AP aging reports to the general ledger.
• Tax Compliance: Collect and maintain W-9 forms for all new vendors and assist in the preparation of annual 1099 filings.

Requirements

• Experience & Education: * Minimum of 2–4 years of dedicated Accounts Payable experience, preferably within the manufacturing or industrial sector.
• Associates degree in Accounting, Finance, or Business Administration is highly preferred.
• Software: Advanced proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables) and experience with mid-to-large scale ERP systems (such as SAP, Oracle, or Microsoft Dynamics).
• Data Entry: Exceptional speed and accuracy in 10-key and alphanumeric data entry.
• Attention to Detail: An obsessive eye for numbers to catch duplicate billings or pricing errors before they impact the bottom line.
• Problem-Solving: Proven ability to investigate "broken" workflows and suggest process improvements to increase efficiency.
• Communication: Professional verbal and written skills for negotiating terms with vendors and explaining financial variances to department heads.
• Organization: The ability to prioritize a heavy workload while meeting strict weekly and monthly financial deadlines.
• Professional Integrity: High level of discretion when handling sensitive financial data and a commitment to following established internal audit controls.

Skills

Required

• Attention to detail
• Problem-solving skills
• Organizational skills

Benefits

• Whats in it for You
• Stable Schedule: Enjoy a consistent 8:00 AM – 5:00 PM work week within a professional manufacturing office setting.
• Competitive Pay: Earn $25.00+ per hour, with the final rate determined by your specific experience and educational background.
• Comprehensive Benefits: Includes premium health insurance (medical, dental, vision) and eligibility for an incentive recognition bonus program.
• Career Advancement: Access to continuous training and development to help you expand your technical financial certifications.
• Comprehensive Benefits: Includes premium health insurance (medical, dental, vision) and eligibility for an incentive recognition bonus program. Access to training and development to expand your technical certifications.
• Competitive Pay: Compensation is determined by candidate experience, education, certifications, and specific job-related skills. $25+ doe/hr