Senior Administrative Assistant at Acadia in Princeton, New Jersey, United States

Job description

• We are seeking a highly organized and proactive Senior Administrative Assistant to provide advanced support to senior leaders and their teams. This role manages complex administrative activities, coordinates critical business operations, and handles confidential information with professionalism and discretion. The ideal candidate thrives in a fast-paced environment, anticipates business needs, and contributes to the success of both leadership and cross-functional teams.

Responsibilities

• Provide administrative support to assigned leaders and business functions, including coverage for administrative team members as needed
• Manage complex calendars, scheduling priorities, and meeting coordination for senior leaders
• Coordinate domestic and international travel arrangements, including itineraries and logistics
• Prepare reports, presentations, correspondence, and other business documents using information from multiple sources
• Coordinate logistics for on-site and off-site meetings, conferences, leadership events, and company functions
• Process and reconcile expense reports and corporate credit card transactions through Concur
• Prepare and manage department-related documentation, including contracts, purchase orders, scopes of work, and service agreements
• Track departmental expenses and support budget management activities
• Partner with cross-functional teams to support projects, initiatives, and operational priorities
• Perform other duties as assigned

Requirements

• High school diploma required; associate's or bachelor's degree preferred
• Minimum 4 years of administrative experience supporting senior-level leaders
• Experience supporting senior-level leaders and working with internal and external stakeholders
• Experience preparing presentations, reports, and business correspondence
• Ability to independently manage complex schedules, competing priorities, and multiple projects
• Experience handling confidential and sensitive business information
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Experience coordinating meetings, events, and travel arrangements, including international travel
• Experience processing expense reports and managing business expenses through Concur or similar systems
• Strong organizational skills with exceptional attention to detail and follow-through
• Ability to work independently and collaboratively in a fast-paced environment
• Ability to travel occasionally as business needs require

Skills

Required

• Highly organized
• Proactive
• Professionalism and discretion
• Anticipates business needs
• Strong organizational skills
• Attention to detail
• Concur (expense reporting system)

Benefits

• Competitive base, bonus, new hire and ongoing equity packages
• Medical, dental, and vision insurance
• Employer-paid life, disability, business travel and EAP coverage
• 401(k) Plan with a fully vested company match 1:1 up to 5%
• Employee Stock Purchase Plan with a 2-year purchase price lock-in
• 15+ vacation days
• 13 -15 paid holidays, including office closure between December 24th and January 1st
• 10 days of paid sick time
• Paid parental leave benefit
• Tuition assistance
• In addition to a competitive base salary, this position is also eligible for discretionary bonus and equity awards based on factors such as individual and organizational performance. Actual amounts will vary depending on experience, performance, and location.
• $30.87—$38.61 USD