Contract Specialist (Project Program Manager III) at King County, WA in King Street Center - 201 S Jackson St, Seattle

Job description

• QUESTIONS
• If you are looking for a challenging yet rewarding career in contract management, then we have the perfect opportunity for you! As a Contract Specialist/Project Program Manager for capital projects related to road, bridge, drainage, and fish passage improvements, you will have the opportunity to make a significant impact on critical infrastructure projects that benefit communities across the region. Join the Department of Local Services, Road Services Division and take your career to the next level as you develop, review, and oversee consultant contracts, manage contract procurements, and collaborate with project managers to ensure compliance with contract terms and conditions. If you are a driven and organized individual with a passion for project management and contract administration, we encourage you to apply for this exciting opportunity!

Responsibilities

• Applying equity, racial, and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.
• Coordinate, review, and oversee consultant and technical service contracts for capital projects throughout the division.
• Coordinate and review goods and services contracts to support our engineering and strategic business needs within the division.
• Prepare, schedule, and monitor contract procurements.
• Collaborate with project managers to develop scopes of work, evaluation criteria, project schedules, and other contract documents, evaluate proposals, and document negotiations.
• Define, create, and monitor contract data in various databases such as, PRISM, Unifier, DCMS/DMCS, and Excel.
• Review and evaluate contract documents including invoices, work orders, change orders, and amendments.
• Work collaboratively with internal and external partners to ensure compliance with local, state, and federal regulations and policies/procedures.
• Prepare and oversee correspondence to consultants and contractors.
• Conduct contract and project file reviews ensuring files are complete, include appropriate and necessary documentation, mitigate audit risk, and follow contract terms and conditions.
• Monitor contract performance, milestones, and deadlines and provide timely updates.
• Coordinate with project personnel to ensure timely and accurate response to contract audits.
• Perform additional duties or special projects as assigned.

Requirements

• Bachelor’s degree in civil engineering, construction management, public administration or closely related field OR any combination of education, skills, training, and experience that clearly demonstrates the ability to perform the duties of this position.
• Working knowledge of contract administration techniques and principles.
• Ability to facilitate cross-functional discussions, resolve conflicts, find resolutions, and make decisions.
• Strong communication and interpersonal skills with the ability to lead and collaborate with work groups or individuals including consultants and contractors.
• Demonstrated experience preparing, negotiating and administering consultant agreements.
• Demonstrated success utilizing project management skills, including development of scope, schedule, and budget, and managing projects from conception through to completion.
• Working knowledge of federal funding agreements and familiarity with the WSDOT LAG Manual.
• Demonstrated experience using databases to monitor contract performance and compliance.
• Driven by self-motivation and possesses keen attention to detail.
• Adept at making meaningful contributions as an integral team member while also excelling independently.
• Possess cultural awareness and be comfortable having complex and challenging discussions about equity, race, and diversity in the workplace; demonstrate a strong commitment to fostering connections and unity.
• Proficiency in the use of Adobe Acrobat Pro and MS Teams, Word, Excel, and SharePoint.
• Demonstrated predictable and reliable attendance.
• Customer Focus – Builds and delivers solutions that meet customer expectations; Establishes and maintains effective customer relationships.
• Resourcefulness – Orchestrates multiple activities simultaneously to accomplish goals; Gets the most out of limited resources.
• Analysis/Reasoning – Examines data to grasp issues, draw conclusions, and solve problems.
• Manages Conflict – Steps up to conflicts, seeing them as opportunities; Settles differences in productive ways with minimum noise.
• Resilience – Confident under pressure; Maintains a positive attitude despite adversity; Bounces back from setbacks.
• Optimizes Work Processes – Identifies and creates the process necessary to get work done; Separates and combines activities into efficient workflow.
• Experience working in the roads industry with knowledge of design and construction terminology, methodology, and outcomes.
• Experience implementing LEAN processes and principles.
• Working knowledge of King County financial systems, or equivalent, with ability to download, process, and analyze financial data.
• Skill in technical writing and interpreting contract language.
• Experience with Goods & Services contracts, including defining scopes, identifying universal contract or piggyback opportunities, and documenting waivers.
• Experience with databases, such as BI Insights and Oracle.

Skills

Required

• Adobe Acrobat Pro
• MS Teams
• Word
• Excel
• SharePoint
• PRISM
• Unifier
• DCMS/DMCS
• BI Insights
• Oracle