Contract Administrator at Blommer Chocolate Company in Chicago, IL

Job description

• Blommer has been providing delicious, high-quality chocolate and cocoa products to customers since 1939. Built as a family business, we are continuing to grow and are looking for motivated and reliable associates to help in our mission of Bringing Chocolate to Life!

Responsibilities

• Manage the full contract lifecycle, including intake, review coordination, drafting from approved templates, negotiation support, execution, renewal, amendment, and archiving.
• Maintain a centralized contract repository, ensuring accurate documentation, version control, and record retention.
• Monitor contract renewals, expirations, notice requirements, pricing review dates, and other key obligations.
• Coordinate contract execution through electronic signature platforms and maintain complete executed records.
• Support contract review and negotiations with customers, suppliers, service providers, co-manufacturers, logistics providers, and other business partners to ensure alignment with company standards and risk tolerance.
• Identify and escalate legal, compliance, or commercial risks to the Senior Counsel as appropriate.
• Administer a broad range of commercial agreements, including customer sales agreements, vendor and supplier agreements, ingredient sourcing agreements, co-manufacturing and co-packing agreements, transportation and logistics agreements, confidentiality agreements, professional services agreements, master service agreements, statements of work and related commercial documents.
• Develop, maintain, and administer standard contract templates and clause libraries.
• Support continuous improvement of contract intake, approval, review, and execution workflows.
• Ensure compliance with company approval matrices, delegation of authority requirements, and contract policies.
• Collaborate with internal stakeholders to improve legal matter management and contracting processes.
• Support Legal Department initiatives involving process automation and operational efficiency.
• Assist with the administration and maintenance of corporate governance records for Blommer and its subsidiaries.
• Support the preparation, organization, and retention of board of directors and committee meeting materials.
• Maintain corporate entity databases, organizational charts, and annual filing calendars.
• Prepare and assist with state and regulatory filings, business registrations, annual reports, and corporate compliance obligations.
• Maintain corporate records, including organizational documents, board and committee materials, resolutions, consents, legal entity information, and other governance-related documentation to support compliance with applicable legal and regulatory requirements.
• Coordinate with outside counsel, registered agents, and internal stakeholders regarding corporate governance matters as needed.
• Administer contract lifecycle management (CLM), matter management, and e-signature platforms.
• Maintain accurate contract and legal data to support reporting and business decision-making.
• Track and report key performance indicators, including contract cycle times, execution rates, renewal metrics, and workflow effectiveness.
• Ensure proper governance, confidentiality, and security of legal records and documentation.
• Support legal operations initiatives, including process automation, document management, records retention, workflow optimization, and implementation of legal technology solutions.

Requirements

• Bachelor's degree in Business Administration, Legal Studies, Paralegal Studies, or a related field, or equivalent combination of education and experience.
• Minimum three (3) years of experience in contract administration, paralegal support, procurement, or related commercial contracting roles.
• Demonstrated experience managing end-to-end contract lifecycle processes.
• Working knowledge of commercial contract provisions, including confidentiality, indemnification, insurance, liability allocation, and dispute resolution terms.
• Experience using contract lifecycle management systems, document management systems, and electronic signature platforms.
• Experience maintaining contract repositories, corporate records, and legal documentation with a high degree of accuracy and attention to detail.
• Strong organizational, project management, and document management skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Experience supporting an in-house legal department.
• Experience within the food manufacturing, food ingredients, food distribution, agricultural, or consumer packaged goods (CPG) industries.
• Experience with CLM platforms such as SmartSheet, DocuSign CLM or similar systems.
• Paralegal certificate

Skills

Required

• Contract lifecycle management
• Process improvement
• Risk awareness and issue escalation
• Corporate governance administration
• Records management and compliance
• Attention to detail and accuracy
• Strong business judgment
• Stakeholder management
• Cross-functional collaboration
• Data and systems management
• Confidentiality and professionalism

Benefits

• Benefits: Blommer understands that our employees are our biggest assets. With this in mind we offer a generous benefits package.
• Health, Dental & Vision- eligibility begins day 1 of hire!
• 401(K)
• Pet insurance
• Tuition reimbursement
• 10 pounds of free chocolate for your birthday
• Pay Range: $80-110K