Program Operations & Executive Support Analyst (Journeyman) at ACT1 Federal in Virginia Beach, VA

Job description

• Support PMA-226 Program Operations and Executive Functions!
• Description: We are seeking an experienced Program/Project Management Analyst to provide program operations, executive support, correspondence, travel, meeting, and administrative support to PMA-226 at Cherry Point, North Carolina.
• The selected candidate will work closely with Government leadership and program-office personnel to manage calendars, meetings, Defense Travel System requirements, Navy correspondence, reports, records, visitor coordination, and day-to-day front-office activities.
• This position requires a highly organized professional who can manage multiple priorities, communicate effectively, maintain accurate records, and provide responsive support in a fast-paced Naval Aviation program office.

Responsibilities

• Conduct research, prepare statistical reports, and respond to information requests and program-office taskers.
• Prepare Navy correspondence, presentations, meeting materials, and other program documentation.
• Manage calendars, arrange conference calls, schedule meetings, and support Microsoft Teams events.
• Provide Defense Travel System (DTS) support for PMA travelers.
• Provide graphics and technical writing support for PMA products, briefings, awards, and events.
• Perform filing, record keeping, data entry, email coordination, and document management activities.
• Support office access-control functions by verifying identification, tracking visitors, and reporting unusual or suspicious activities.
• Support the PMA file-management plan, contact lists.

Requirements

• Bachelor’s degree in business administration, management, public administration, communications, finance, or a related discipline.
• 3-10 years of professional experience supporting program operations, executive support, project management, business operations, or equivalent functions.
• Experience preparing professional correspondence, reports, meeting materials, and executive-level products.
• Strong organizational, customer-service, written, and verbal communication skills.
• Proficiency with Microsoft Office Suite, Outlook, and Microsoft Teams.
• U.S. Citizenship required.
• Active Secret security clearance is required.
• Experience working in the Defense Travel System (DTS).
• Experience preparing Navy correspondence and supporting military awards ceremonies and protocol.
• Experience supporting a NAVAIR, Navy, Marine Corps, or other DoW program office.
• Experience with SharePoint, records management, and program-office file management.
• Prior military service or defense contractor experience.

Skills

Required

• Strong organizational skills
• Customer-service skills
• Written communication skills
• Verbal communication skills
• Microsoft Office Suite
• Outlook
• Microsoft Teams
• Defense Travel System (DTS)
• SharePoint

Benefits

• Medical/Dental/Vision Insurance
• ACT1 Employee Stock Ownership Plan (ESOP)
• Company Paid Life and AD&D Insurance
• Company Paid Short-Term Disability
• Voluntary Long-Term Disability
• Flexible Spending Accounts (FSA)
• Health Savings Account (HSA)
• 401K with employer match
• Paid Time Off
• Paid Holidays
• Parental Leave
• Military Leave
• Education, Training & Professional Development
• Voluntary Accidental Injury/Critical Illness/Hospital Care
• Voluntary Pet Insurance, Legal Resources, and Identity Protection