Administrative Assistant - Litigation at Dykema in Minneapolis, MN

Job description

• Dykema Gossett PLLC, a leading national law firm, is seeking to hire an experienced Administrative Assistant - Litigation (AA) for our Minneapolis office. AA will assist attorneys and paralegals in providing quality legal services to clients, including preparation of correspondence, legal documents, electronic and non-electronic court filings, etc. AA will maintain calendar, schedule meetings, depositions, etc., maintain files and anticipate client needs.

Responsibilities

• Exercises independent judgment in determining priority levels of all work assigned on a daily basis. Assures that high priority items are completed in a timely manner.
• Types, transcribes, revises, modifies and proofreads all correspondence, memoranda, notes, outlines, legal documents, charts, forms, etc., whether from drafts or originals, prioritizes assignments and meets specific deadlines on projects.
• Files electronic and non-electronic filings with various courts.
• Processes new clients and matters into new business intake (NBI) software system. Prepares and submits conflict check forms, screening forms, and new matter request forms through NBI. Sets up engagement letters.
• Maintains and coordinates attorneys’ calendars. including scheduling and reminding attorneys of appointments and various other dates.
• Makes travel arrangements and prepares itineraries.
• Initiates or gathers pertinent materials needed for assignments from files, Records Department, Legal Information Services, etc.
• Reviews and routes incoming mail not marked personal and confidential, if requested to do so. Prepares and processes outgoing mail, arranging for specialized mail or messenger services as required. Ensures all attachments, exhibits, and enclosures are included. Coordinates activities with Office Services, as needed.
• Answers and screens telephone calls. Assists callers independently on a regular basis. Exhibits the discretion to know when to contact the attorney concerning urgent or emergency calls and when to refer to another party.
• Enters and/or releases attorneys’ time, if required. Maintains list of all current billing numbers for assigned timekeepers.
• Prepares and submits expense reports.
• Maintains and organizes digital and hard files on request, working in conjunction with Records Department.
• Assists other administrative assistants with work overflow.
• Perform other responsibilities/tasks as requested.

Requirements

• One to two years of post-high school education, preferred.
• Five or more years of legal support experience, with strong litigation skills, required. Experience in additional practice areas is a plus.
• Knowledge of state, federal and appeal court procedures, including Pacer and ECF filing procedures.
• Proficiency in Microsoft Office Suite, including Word (styles and tables), Outlook, Excel and PowerPoint. Knowledge of NetDocuments, Intapp Open, LegalKey, Chrome River/Emburse, and BigHand helpful.
• Ability to use a redlining tool.
• Excellent written and verbal communication skills, including grammar, spelling and proofreading.
• High level of organizational skills, with ability to multi-task and independently meet deadlines.
• Ability to deliver superior, professional services to all internal and external clients.
• High degree of confidentiality regarding clients, guests, documents and conversations.
• Flexibility to work overtime when required.
• Typing speed of 55 WPM or greater.
• Skills
• Microsoft PowerPoint
• Intermediate
• Microsoft Excel
• Intermediate
• Microsoft Outlook
• Intermediate
• Microsoft Word
• Intermediate
• Behaviors
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Skills

Required

• Ability to use a redlining tool.
• Typing speed of 55 WPM or greater.

Benefits

• Dykema offers a comprehensive benefits package designed to support the well-being and success of our employees both personally and professionally. This includes competitive health, dental, and vision insurance plans, along with flexible paid time off (PTO), holiday leave, and a retirement savings plan with profit sharing for eligible employees. Other benefits include flexible spending programs, health savings account, commuter benefits, and personal and parental leave programs. We prioritize work-life balance and offer wellness programs, and access to mental health support. Additionally, employees enjoy access to professional development programs, a supportive and inclusive workplace culture, and various employee discounts and perks. We are committed to providing a benefits package that helps our team thrive and feel valued.
• The salary range for this position is $65,000 - $90,000 in Minneapolis. The offered salary will be determined by a variety of factors including, but not limited to, work location, individual skill set, previous/applicable experience, education, external market data and consideration of internal equity.