Purchasing Assistant - Full Time at Indiana Regional Medical Center in Indiana, PA

Job description

• Providing coverage at both IRMC and PAH.
• Competently managing telephone and written communication.
• Responsible for all aspects of the vendor registration program.
• Following established procedures and providing administrative assistance to the director including running daily reports and placing purchase orders with vendors as directed by the commodity specialists.
• Assisting with sourcing and pricing new products as needed.
• Assisting with the development of the item master database.
• Working with the materials management team to implement GPO contracts.
• Receiving, storing, and issuing supplies, materials, and other equipment.
• Restocking shelves in the storeroom and assigned PAR stock areas.
• Physically delivering materials, supplies, and equipment throughout the facility.
• Reviewing product usage and recommending increasing or decreasing the PAR levels to the unit’s manager and commodity specialist/storeroom coordinator, making the changes once approved.
• Utilizing excellent interpersonal communication, multitasking, and analytical skills.
• Proficient in Microsoft Office Suite.
• Able to work in an abstract environment with flexibility and composure.
• Recording minutes for various committees and meetings.
• Editing and proofing business correspondence and preparing reports.
• Working with the sales rep, physician office staff, and others to handle problem resolution and implement cost saving opportunities.

Responsibilities

• Providing coverage at both IRMC and PAH.
• Competently managing telephone and written communication.
• Responsible for all aspects of the vendor registration program.
• Following established procedures and providing administrative assistance to the director including running daily reports and placing purchase orders with vendors as directed by the commodity specialists.
• Assisting with sourcing and pricing new products as needed.
• Assisting with the development of the item master database.
• Working with the materials management team to implement GPO contracts.
• Receiving, storing, and issuing supplies, materials, and other equipment.
• Restocking shelves in the storeroom and assigned PAR stock areas.
• Physically delivering materials, supplies, and equipment throughout the facility.
• Reviewing product usage and recommending increasing or decreasing the PAR levels to the unit’s manager and commodity specialist/storeroom coordinator, making the changes once approved.
• Utilizing excellent interpersonal communication, multitasking, and analytical skills.
• Proficient in Microsoft Office Suite.
• Able to work in an abstract environment with flexibility and composure.
• Recording minutes for various committees and meetings.
• Editing and proofing business correspondence and preparing reports.
• Working with the sales rep, physician office staff, and others to handle problem resolution and implement cost saving opportunities.

Requirements

• Associate’s Degree in Supply Chain Management, Business Administration, or a related field preferred
• LICENSURE/CERTIFICATION: N/A

Skills

Required

• Microsoft Office Suite
• interpersonal communication
• multitasking
• analytical skills
• flexibility and composure