Marketing & Administrative Coordinator at Community Hospice & Health Services in CHIMI - Modesto - Spyres - Modesto, CA 95356

Job description

• Salary Range
• The Marketing & Administrative Coordinator provides experienced administrative, project coordination and operational support to the Department of Business Development & Marketing and Communications departments. This position helps keep marketing projects, communications, schedules, vendors and administrative activities organized and on track. The Coordinator serves as a key point of contact for internal departments and external partners and ensures projects and department priorities are completed accurately, efficiently and on time.

Responsibilities

• The primary responsibility of this position is to coordinate marketing projects, workflows, timeliness, calendars and communications under the direction of the Director of Business Development and the Marketing and Communications Manager. The Coordinator works closely with the Marketing and Liaison team members to ensure projects move smoothly from planning through completion.
• Secondary responsibilities include providing administrative and operational support to the Director of Business Development and the Marketing and Communications Manager, including meeting coordination, vendor communication, purchasing, invoicing, proofing and maintaining department records and resources.
• Tertiary responsibilities include maintaining organized digital files under the direction of the Marketing and Communications Manager.
• Coordinate and track marketing and communications projects using Asana.
• Maintain project timelines, deadlines, task lists and deliverables.
• Follow up with team members, internal department, vendors and external partners to keep projects on schedule and meet deadlines.
• Identify potential delays or roadblocks and communicate them to the Director of Business Development and the Marketing and Communications Manager.
• Coordinate meetings and scheduling needs for the Department of Business Development.
• Serve as a point of contact for routine internal marketing requests (Marketing forms) and coordinate information, updates to the Director of Business Development and the Marketing and Communication Manager, approvals and materials.
• Provide day-to-day administrative support to the marketing and liaison teams, the Director of Business Development and the Marketing and Communications Manager.
• Coordinate meeting logistics, agendas, materials, action items and follow-up.
• Track invoices, purchase orders, vendor expenses, advertising commitments and related documentation.
• Assist with obtaining quotes, coordinating approvals and placing vendor orders.
• Maintain confidentiality and exercise appropriate judgment when handling sensitive organizational information.
• Proofread and review marketing materials for accuracy, completeness and adherence to established brand standards for the organization.
• Perform other related duties as assigned by the Director of Business Development and the Marketing and Communications Manager.

Requirements

• Associate degree in marketing, communications, business administration or a related field preferred; equivalent work experience may be considered.
• Minimum of 2-4 years of experience in marketing coordination, project coordination, administrative coordination or executive support.
• Experience in a marketing, communications, healthcare, nonprofit agency or professional services environment preferred.
• Demonstrated ability to manage multiple priorities, deadlines, projects and collaborate efficiently with key internal and external partners.
• Must have exceptional organizational and time-management skills; strong attention to detail and accuracy.
• Proficiency with Asana or similar project-management software; advanced proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint and Teams.
• Excellent written and verbal communication skills; strong follow-through and ability to manage multiple deadlines and work in a fast-paced department.
• Strong collaboration and interpersonal skills; team-focused, proactive, adaptable and willing to step up in order to meet team and organizational needs.

Skills

Required

• Strong attention to detail and accuracy

Benefits

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