Senior AP Clerk at Whitaker Construction Company, Inc. in Brigham City, Utah

Job description

• The Senior Accounts Payable Clerk will be an integral part of the finance team, responsible for managing the efficient processing of invoices, ensuring prompt and accurate payments to vendors, and maintaining meticulous records of all transactions. This role is also responsible for running and administering the company’s SpeedChain software, serving as the primary owner of the system and its day-to-day operation. This role requires exceptional attention to detail, strong organizational abilities, and the capacity to manage multiple priorities effectively. This position reports to the Accounts Payable Manager.

Responsibilities

• Including but not limited to the list below.
• Run and manage the SpeedChain software, including daily operation, workflow and approval routing, user support, and troubleshooting.
• Serve as the primary point of contact for SpeedChain, coordinating with internal departments and software support to resolve issues and improve processes.
• Accurately process and verify invoices for multiple entities, ensuring compliance with established procedures.
• Facilitate timely and accurate payments to vendors, maintaining positive relationships and addressing any payment-related concerns.
• Reconcile vendor statements and identify and resolve discrepancies in a timely manner.
• Maintain comprehensive and organized records of all accounts payable transactions.
• Oversee internal credit card payments and perform reconciliations to ensure accuracy.
• Assist with month-end and year-end closing activities, providing essential support for financial reporting.
• Respond to vendor inquiries professionally and resolve payment issues efficiently.
• Support internal and external audits by providing necessary documentation and insights.
• Provide guidance and training to Accounts Payable Clerks on procedures and software use.
• Other duties and responsibilities may be assigned by supervisors.

Requirements

• High School Diploma or GED required; an associate’s degree in accounting or a related field is preferred. An equivalent combination of education and experience will be considered.
• A minimum of 4 years of proven experience in an accounts payable or similar role is preferred.
• Experience administering or running accounts payable automation software, such as SpeedChain, is preferred.
• Strong understanding of accounting principles and practices, with a solid grasp of accounts payable processes.
• Proficiency in accounting software and advanced skills in Microsoft Office Suite.
• Exceptional organizational skills with a keen attention to detail and accuracy.
• Ability to prioritize and manage multiple tasks efficiently in a dynamic environment.
• Strong written and verbal communication skills, with a demonstrated commitment to fostering positive relationships with vendors and internal stakeholders.
• Ability to work independently and collaboratively as part of a team.

Skills

Required

• Proficiency in accounting software
• Exceptional organizational skills
• Attention to detail and accuracy

Benefits

• Employee Stock Ownership Plan (ESOP). Employees earn shares in the company – All employees have ownership in the company and its success.
• Competitive wages.
• Health, Dental, Vision, Life, Short Term Disability, Supplemental Insurance.
• 401K and Match.
• Paid Holidays.
• Paid Personal Days.
• Quarterly Incentive Program (profit sharing).
• Referral Bonuses.
• Employee Assistance Program (EAP).
• $50k - $55k