Docketing Specialist/Paralegal at PHILLIPS LYTLE LLP in BUFFALO, NY 14203

Job description

• Salary Range
• $28.80 - $36.00 Hourly
• Position Type
• Legal Support
• Category
• Legal Support
• Description
• The Docketing Specialist/Paralegal will be responsible for managing litigation deadlines and supporting attorneys with substantive paralegal work.
• The ideal candidate will have direct experience managing litigation dockets and interpreting court rules, as well as the ability to provide high-quality paralegal support in a fast-paced legal environment. This position requires exceptional accuracy, sound judgment, strong organizational skills, and the ability to manage multiple matters and competing deadlines.

Responsibilities

• Manage and maintain litigation dockets, including calculating, tracking, and communicating court deadlines, hearings, filings, and other critical case events.
• Review court orders, pleadings, and legal documents to ensure accurate calendaring and compliance with applicable local, state, and federal court rules.
• Maintain litigation calendars, monitor upcoming deadlines, prepare docket reports, and serve as a resource to attorneys and legal staff regarding docketing and filing requirements.
• Provide substantive paralegal support through legal research, document drafting, discovery preparation, case management, and court filings.
• Organize and maintain case files, client records, and matter documentation while communicating professionally with clients, courts, government agencies, and other external parties.
• Collaborate with attorneys and legal support professionals to deliver high-quality client service, maintain confidentiality, improve processes, and support the firm's objectives.
• Uphold the firm’s reputation as the premier source for sophisticated legal counsel by delivering superior outcomes, service, and value to every client and matter.
• Performs other duties as assigned.

Requirements

• Associate’s degree in paralegal studies, Legal Studies, or a related field required; bachelor’s degree preferred. Equivalent relevant education and experience may be considered.
• Paralegal certification is preferred.
• Minimum of two years of paralegal, litigation support, docketing, calendaring, case management, or comparable legal support experience.
• Demonstrated experience managing litigation deadlines and working with local, state, or federal court rules strongly preferred.
• Experience providing paralegal support within the relevant practice area preferred.
• Strong knowledge of legal terminology, litigation procedures, court rules, deadline calculation, and filing requirements.
• Experience with docketing, calendaring, case management, or comparable legal technology; familiarity with CompuLaw, Relativity, or similar systems preferred.
• Exceptional attention to detail, accuracy, organization, and quality.
• Ability to prioritize assignments, manage competing deadlines, and respond appropriately to time-sensitive issues.
• Strong legal research, writing, analytical, and problem-solving skills.
• Effective written and verbal communication skills, with the ability to work professionally and cooperatively with attorneys, clients, court personnel, and colleagues.
• Ability to work independently, exercise sound judgment, take initiative, and contribute effectively as part of a team.
• Proficiency with Microsoft Word, Outlook, and Excel.
• Ability to maintain confidentiality and consistently demonstrate integrity and professionalism.
• Flexibility, resilience, and the ability to adapt to changing priorities and business needs.

Skills

Required

• Microsoft Word, Outlook, and Excel