Payroll Coordinator at Ensign Energy Services in Houston, TX, USA

Job description

• A Payroll Coordinator role involves managing and overseeing the payroll processes for the company. Primarily, payroll coordinators ensure that employees' salaries are paid accurately and in a timely manner. They prepare, review and process all payroll-related documents. Coordinators may also track employee hours, and overtime to make sure it's all recorded correctly.
• This role ensures accurate compensation, compliance with industry-specific labor regulations and laws, and coordination with HR and finance teams across multiple sites and jurisdictions.

Responsibilities

• • Process bi-weekly payroll for salaried and hourly employees, including rig crews, field personnel, and corporate staff in a timely and accurate manner .
• • Review and validate timekeeping data from remote sites and field operations.
• • Ensure compliance with federal, state, and local labor laws, including FLSA and prevailing wage regulations.
• • Ensure all payroll transactions comply with tax laws and employment standards
• • Checking hours worked, pay changes, and post-tax deductions to employee paychecks
• • Manage payroll adjustments related to per diems, hazard pay, overtime, and premium rates.
• • Maintain payroll records and ensure data integrity across systems.
• • Prepare reports for audits, cost tracking, and financial forecasting.
• • Handle employee inquiries and resolve payroll discrepancies promptly.
• • Collaborate with finance on GL coding and labor cost allocations.
• • Stay current on industry-specific payroll practices and regulatory changes.
• • Process and issue employee tax forms, such as W-2s
• • Coordinate closely with HR on onboarding, terminations, benefit deductions and time-off accruals.

Requirements

• • Familiarity with payroll systems such as Dayforce.
• • Strong understanding of rotational schedules, and field-based compensation structures.
• • Proficiency in Excel and payroll reporting tools.
• • Excellent attention to detail and ability to manage confidential information.
• • An analytical mind with good math skills
• • A solid knowledge in payroll policies and procedures
• • Strong communication and problem-solving skills.
• • High school diploma required; associate or bachelor’s degree in accounting, finance, or business preferred.
• • 2+ years of payroll experience, preferably in oil & gas, energy, or industrial sectors.
• • An analytical mind with good math skills
• • Good knowledge of legislation relevant to accounting and payroll (such as Sarbanes-Oxley Act or FLSA)
• • Diploma/BSc/ BA in accounting, finance or relevant field not required but is a PLUS
• • CPP or FPC certification a PLUS.

Skills

Required

• An analytical mind with good math skills

Preferred

• CPP or FPC certification