HR Compliance Specialist at Careers in US-FL-Tamarac

Job description

• Sonny's Enterprises is the world's largest manufacturer of conveyorized car wash equipment, parts, and supplies. We are the industry leader, recognized and awarded by the International Car Wash Association for innovating new technologies to advance the industry with products proudly designed and built in the USA. Our culture thrives on finding new and better ways to accelerate what’s next. We embrace change and the opportunity it produces to maximize the potential of our most valuable resource — our PEOPLE! We invite you to explore our opportunities and grow your career with us.
• The HR Compliance Specialist serves as an operational and compliance resource within the Human Resources function, responsible for ensuring the organization's adherence to internal policies, regulatory requirements, and workforce governance standards.

Responsibilities

• Serve as the administrator for the organization's mandatory and compliance-based learning programs; assign required training courses to employees through the Learning Management System (LMS) based on role, location, regulation, or policy requirements; track course completion, monitor overdue assignments, and escalate non-completion to managers and HR leadership.
• Utilize the designated system to distribute enterprise-wide policies, including cell phone usage policies, code of conduct, safety policies, and other required acknowledgments; track completion status, follow up with outstanding signatories, and maintain complete and accurate acknowledgment records.
• Administer the organization's random drug testing program in compliance with applicable federal, state, and local laws and company policies; coordinate testing schedules and logistics with approved testing facilities, maintain confidentiality of all test results, ensure proper documentation and record retention, and report program compliance status to HR and leadership.
• Utilize the appropriate system to support contingent workforce activity, including temporary agency employees; complete intake steps for new temporary hires, coordinate onboarding activities, ensure all required documentation is completed and on file, track assignment status and extensions, and support the offboarding process upon assignment end or termination.
• Utilize the designated system to complete employee status change forms; support the intake, review, routing, and execution of status change requests including transfers, promotions, title changes, schedule changes, pay adjustments, and other employment changes; ensure all forms are completed accurately, approved by the appropriate parties, and processed in the HRIS in a timely manner; and maintain accurate and up-to-date employee records in the HRIS system related to status changes, contingent workforce activity, training completion, policy acknowledgments, and drug testing documentation.
• Conduct monthly, random internal compliance audits of I-9 documentation, policy acknowledgments, training completion data, and contingent workforce documentation; identify gaps and discrepancies, prepare audit findings reports, and partner with HR leadership to implement corrective actions.
• Ensure I-9 completion and retention compliance for all new hires and re-verifications; conduct periodic I-9 self-audits, coordinate remediation activities as needed, and support external audit preparation by organizing and producing required HR documentation, records, and compliance evidence within established timelines.
• Monitor federal, state, and local employment law changes that may impact HR policies, mandatory training requirements, drug testing protocols, or contingent workforce practices by subscribing to trusted HR and legal compliance updates, reviewing regulatory agency alerts, participating in relevant webinars or courses, and tracking updates from internal or external compliance resources; communicate relevant changes to HR leadership and assist with policy updates.
• Prepare and distribute compliance reports and dashboards related to mandatory training completion rates, policy acknowledgment status, drug testing compliance, and contingent workforce headcount to HR leadership and relevant stakeholders.
• Process unemployment claims documentation and correspondence through the appropriate system in coordination with HR leadership.
• Assist with the intake and routing of subpoenas, verification of employment requests, and wage statements in accordance with company policy and legal requirements.
• Identify opportunities to improve compliance-related processes, workflows, and documentation practices; recommend and assist with the implementation of process improvements.

Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.
• Minimum of 2 to 4 years of progressive HR experience with exposure to compliance, HR coordination, or HR operations functions is required.
• Experience supporting temporary or contingent workforce processes (including agency coordination, onboarding, and offboarding) and supporting vendor compliance requirements.
• Familiarity with audit preparation, audit trail documentation, and corrective action processes.
• Experience supporting random drug testing programs under federal or state regulatory frameworks and completing policy compliance process is preferred.
• Working knowledge of HR compliance requirements including I-9 administration.
• Demonstrated ability to complete multiple concurrent processes, deadlines, and stakeholder follow-ups with a high degree of accuracy and follow-through.
• Experience with Learning Management Systems (LMS) for course assignment, tracking, and reporting.
• Strong attention to detail and organizational skills with a commitment to data accuracy and record integrity.
• Effective written and verbal communication skills with the ability to communicate compliance requirements clearly to employees and managers at all levels.
• Ability to handle sensitive and confidential information with the highest degree of discretion and professionalism.
• Foundational understanding of federal and state employment laws including FLSA, FMLA, ADA, EEO, and applicable drug testing regulations.
• Technical Knowledge – Familiarity with HR processes.
• Planning/Organizing – the individual prioritizes and plans work activities and uses time efficiently and completes work in a timely manner. Proven ability to manage multiple projects to a deadline.
• Quality control – the individual demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance. Attentive to detail. Strong organizational skills.
• Adaptability-the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. Resourceful.
• Communication Skills - The ability to write clearly, succinctly and understandably. The ability to effectively communicate and relate well to all kinds of people. Treats all people with respect, courtesy and consideration; respects differences in the attitudes and perspectives of others; listens observes and strives to gain understanding of others. Well-developed oral and written communication, facilitation and presentation skills.
• Professionalism – demonstrates appropriate businesslike behavior when dealing with coworkers, vendors and customers. Understands and adheres to the values of honesty and integrity.
• Personal Accountability - A measure of the capacity to be answerable for personal actions. Accepts personal responsibility for the consequences of personal actions; avoids placing unnecessary blame on others.
• Teamwork - The ability to work effectively and productively with others. Shares responsibility with team members for successes and failures.
• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Confidentiality - High degree of professionalism; able to deal with extremely confidential information. Ability to maintain the highest level of confidentiality in performing all aspects of position.
• Dependability-the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
• Proficiency in Microsoft Office Suite including Excel, Word, Outlook, and PowerPoint.
• Knowledge of OSHA recordkeeping requirements.
• Bilingual English and Spanish communication skills are a plus.

Skills

Required

• Learning Management Systems (LMS)
• ADP HRIS & Payroll System
• Database & Query Software
• Office Equipment

Benefits

• We offer a 100% employer-paid medical plan for eligible employees. In addition, the Company provides employer-paid Short-Term Disability (STD) coverage.
• Employees and their eligible family members may also elect from a variety of voluntary, employee-paid benefit options, including additional medical plan choices, dental, vision, flexible spending accounts (FSAs), Long-Term Disability (LTD), life insurance, and a 401(k) plan with a Company matching contribution.